SOLO II Committee Meeting Minutes 12/15/09

Members in Attendance – Gretchen Everett, Bud Bohrer, Geoff Clark, Mike Duncan, Karl & Amy Coleman, Mark Snell, Val Korry,  Aaron Pailthorp, Enrique Garcia, Keith Mandel, Doug Mikko, Tasha Mikko, James Wege, Jackie Kmetz, Kevin Dietz, Mike Leuty, Peter Umino, Russell O’Connell, Dick Willy, Kimm & Shane Jensen, Jodi Fordahl, .


Minutes Review – Minutes were approved as written.

Drift Report (Russell O’Connell) – Still working with Ed and Mattia to finalize their Safety Steward license paperwork.  This will happen before the start of next season. Russell is registered for the National Convention and is ready to give his presentation on how to implement a Drift program in another region. There should be a Novice school in 2010 for those that are interested in learning more about the concept. Evergreen Drift will also be holding a school the end of March.  These schools are very fun and provide a decent amount of cross training between the different venues.

NWR Board – (Jackie Kmetz) There is going to be a driver's school for Race. IF you are interested in participating in this school please understand you will need to have a fully prepared and caged car.  In the Regional  Newsletter they are going to start featuring some of our local competitors in a spot light type of scenario.

Treasurer’s Report (Kristi Brown) – Detailed report was passed around for review. Not a lot of activity. We did receive the $2200 transferred over from the region account that was reimbursement for the National Tour. Kristi provided a report for LouAnn to present at the regional retreat.  We believe the audit is almost complete, but there still has not been any transfer of paperwork or history of past transactions, or account balances. 

WWSCC Report (Keith Brown) – Not a whole lot happening other than the rules proposals, but unfortunately, Keith forgot them.  Several rules with different classing suggestions.  (Get copy from Dieter to insert here).

Put the Cobalt SS (currently in SD) move turbo to SC.

WRX (currently SD)

Dieter has volunteered to step up as the new President, and another person volunteered for the Treasurer position, but they are still looking for a person to cover the Vice President spot.

NORPAC Divisional Steward Report (Keith Brown) –

OLD BUSINESS

“Goat” Blower – Shane Jensen has been doing research on these units.  We originally were looking at a range of $500 - $600, but this seems to be coming up short.  Based on recommendations we have been informed we should move up the 9 volt model because anything lower than this will not be strong enough to blow anything but leaves, let alone rocks off the lot.  Shane believes the Suburu powered Billy Goat will be the best unit for us to buy.  Jodi says that BSCC had a large generator, which could not be replaced and based on experience and research they found really good reviews for the Suburu engine, versus having an extremely difficult time with the Honda engine. A motion was made and seconded to purchase the above unit at $1100 plus tax.  IA second motion was also added that we purchase high quality ear protection since it is so loud. The motion passed. Someone will approach Oregon Region to see if they are interested in purchasing half.  We will make the purchase regardless though.

Timing Van Inventory -  A HUGE thank you goes out to Kimm & Shane Jensen for all of the hard work they have accomplished with cleaning, organizing, and doing a complete inventory and fixing our Solo bus. 

NW Region Convention -  (look at handout and insert information here).The region has suggested that we offer one entry to each of our regional events, both Solo & Drift.  The group felt this was way too much to donate.  A motion was made and seconded that we donate one regional event, and one Pro Solo.  An amendment was seconded and approved to add a Drift event to that as well.  These would be treated as three separate prizes, not clumped together.

SCCA National Convention – Down in Vegas.  Register now.  Find the information on the SCCA website. There are several presentations geared towards a “regular” competitor, so they are really trying to get more people to participate.

Coneheads banquet – Will be held on January 23 at FX McRory's.

2010 Rules Proposals –

1.  All Four Wheels Off

Existing Rule:

29. COURSE DEVIATIONS

If a car deviates from the course so that all four wheels are off the paved surface that driver will receive a DSQ from the event and will no longer be allowed to run that day.

Proposed change:

The proposed change has two components, a clarification of the definition of DSQ; and a revision to the current rule.

Part 1: Definittion of “DSQ”

Option A) DSQ is defined as disqualification, no further participation in your group runs is allowed.

Option B) DSQ is defined as disqualification

Option C) DSQ is defined as disqualifications, no further driving participation is allowed and all previous run times in that run group are scored as a a DSQ in that run group.  

Option D) DSQ is defined as disqualifications, no further driving participation is allowed for the day. All previous runs times will remain and be used for final scoring. Final decision to apply a disqualification may be over-ridden with complete agreement of both event chair and safety steward.

29. COURSE DEVIATIONS

If a car deviates from the course at speed, such that all four wheels are off the paved surface or the car has gone beyond the course boundary, a DSQ for the event may be awarded by the event chair or safety steward.

Reasons for the proposed change:

A.    At some venues, a variety of natural (e.g., weather) and man-made (e.g., oil leak) factors can contribute to loss of vehicle control sufficient to cause a driver to depart from the racing surface, despite his or her best intentions.

B.    The existing rule does not distinguish between an irresponsible, adrenaline rush and, for example, a 3-point turn following a garden-variety spin at BMP that results in a momentary pause in the grass.

C.    The existing rule’s reference to “paved surface” is insufficient for the application at Packwood.

A discussion was held and several suggestions were made to revise the rule to address the main reason for it’s creation; keeping people safe and under control, while also addressing the author's concern regarding the severity of the penalty based on different situations.

Vote was taken and proposal passed using Option D from above.

2.    Scoring of the NWR Solo Supplemental Rules (Three Runs ONLY Scored):

Add the following paragraph to Section 21. SCORING of the NWR Solo Supplemental Rules:

Competition Runs:  The first three runs at any given event are considered to be the “competition runs”, and only these three runs will be scored for the event and for the year-end awards.  Other runs allotted for the day, at the discretion of the event chair are NOT scored although the times will be made available to the competitor.

Justification – Three runs are the norm at Solo events including Divisional, National Tour and the Solo National Championships.  It is appropriate to adopt this standard for the NWR regional Solo series. When more than three runs are allotted, auditing of the times can begin while the later runs are performed.  The number of runs possible depends on many things, including the number of entries, hours of daylight, course length/run time, weather, etc. and is at the discretion of the event chair.  These non-competition runs are practice runs and can allow opportunity to take passengers, try a different car setup, different driver, etc.

Per Section 7.3 of the National Solo Rules. “Each driver shall be allowed at least three official timed runs per course.  Only the fastest official run per course will be scored.

An amendment was made that this rule IF passed only be applied to the PAX and NON-PAX classes initially. Full discussion followed this amendment.  A vote was taken and this amendment did not pass. Discussion moved on to the original rule proposal.

Vote was taken and proposal passed for the originally presented proposal as stated above.

3.  Cars prepared to WWSCC Rules (Housekeeping):

Existing Rule:

10. CARS PREPARED TO WWSCC RULES. Cars prepared to the WWSCC Improved category rules (only) may compete legally in their appropriate SCCA class. Solo Street Prepared class at Regional events.  Similarly, cars prepared to the WWSCC Prepared category rules may compete in their appropriate Solo Prepared class and cars prepared to the WWSCC Open Street clad rules may compete in their appropriate Solo Street Modified or Street Modified 2 class at Regional events.

Vote was taken and proposal passed.

Revised Rule:

10. CARS PREPARED TO WWSCC RULES. Cars prepared to the WWSCC Improved category rules (only) may compete legally in their appropriate SCCA Solo Street Prepared class at Regional events.  Similarly, cars prepared to the WWSCC Prepared category rules may compete in their appropriate Solo Prepared class and cars prepared to the WWSCC Open Street clad rules may compete in their appropriate Solo Street Modified class at Regional events.

Justification – There are now three Street mod classes, and in keeping with the rest of the rule, referencing the category is sufficient.

Vote was taken and proposal passed.

4.  SCCA Class Structure (Three separate proposals)

Existing Rule:

15. SCCA CLASSES.  Cars will be classed according to the current SCCA Solo Rules (SIIR).  To provide better competition for the lightly-subscribed classes, certain classes are grouped together based on class similarity and SIIR Appendix B (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Stock 1 (S1/S1L):  SS, AS, FS
Stock 2 (S2/S2L):  BS, CS, ES
Stock 3 (S3/S3L):  DS, GS, HS

Non-Stock 1 (NS1/NS1L):  ASP, BSP, ESP
Non-Stock 2 (NS2/NS2L):  CSP, DSP, FSP
Non-Stock 3 (NS3/NS3L):  All Prepared, Modified and Kart classes and FSAE
Non-Stock 4 (NS4/NS4L):  STS, STS2, STX, STU

Proposed Rule:

Stock 1 (S1/S1L):  SS, AS, BS, FS
Stock 2 (S2/S2L):  CS, ES

Vote was taken and proposal passed.


Option A

Non-Stock 4 (NS4/NS4L):  ST, STS, STX, STU, STR

Option B

Non-Stock 4 (NS4/NS4L):  ST, STS, STR
Non-Stock 5 (NS5/NS5L):  STX, STU


Option B was approved.

Option 4
Non-Stock 6 (NS6/NS6L):  All Street Modified classes

Justification – Option 1: BS was AS in 2009, this keeps the same cars together in the NWR combined classes. Option 2: Adds STR to NS4. Option 3: NS4 is getting very large, maybe it should be split up. Option 4: Combines all SM classes.


5. Street Tire Classes (splitting stock and non-stock into two separate
groups).

Existing Rule:

17.    STREET TIRE CLASSES. Two Street Tire classes will be provided: one Open and one Ladies.  Class designation is a “T” following the normal class letters (e.g., AST, CSPLT). The class is for cars using non-autocross DOT approved tires. Purpose-built autocross or road racing (“R” compound) tires are not allowed. See

 

SIIR section 17.3 for tire eligibility specifics.  The current National PAX/TRP Index values will be used to compute times for scoring (See Rule 16 for formula).  Street Touring classes are not eligible.

Proposed Rule:

17.     STREET TIRE CLASSES. Four Street Tire classes will be provided: Stock, Stock Ladies, Non-Stock, Non-Stock Ladies. Stock Street Tire is limited to Stock class cars, Non-Stock Street tire is limited to cars in the Street Prepared, Prepared, Modified and Street Modified classes.  Class designation is a “T” following the normal class letters (e.g., AST, CSPLT). The class is for cars using non-autocross DOT approved tires. Purpose-built autocross or road racing (“R” compound) tires are not allowed. See SIIR section 17.3 for tire eligibility specifics.  The current National PAX/TRP Index values will be used to compute times for  scoring (See Rule 16 for formula). Street Touring classes are not eligible.

Justification – The street tire class is getting very large, and it is time to split them between stock and non-stock.


Vote was taken and proposal passed.

Regional Trophies/Pro Solo Series Trophies:  A motion was made to take the entire $300 sponsorship, plus $10 per entrant fee for the Pro Solo year-end series trophies.  Motion carried.  A second motion was made to spend no more than $5000 for year-end regional trophies. Motion carried.

NEW BUSINESS

Novice & Worker of the Year Nominations - The group needs to nominate someone for each of these awards. They will not be included in the minutes, but anyone with a name should contact Jackie Kmetz. James will do a little research and come up with a couple of suggestions.  Alyson Bauer, Jerry Lamb, Keith & Kristi Brown, Dick Willy and Dieter Beldi have been nominated for Worker of the Year. 

Regional Convention prizes for auction – see “old business” for regional convention.

Proposal to approve our paying $1 per entry for Norpac trophies for our participating members at the NT (EST -40 entrants at most = $40) –  A motion was made and approved to do.  This $1 per entrant will make our National Tour officially a part of the NORPAC Divisional series.

Donations for 2009 Season – IF we are interested in making additional donations for this season, Kristi Brown's employer, Alexandria Real Estate (???) will be match all donations.  We are technically covered with the IRS that our site fees are donated to a local Packwood charity.  A motion was made for a $500 donation for Northwest Harvest and a second $500 donation for Toys for Tots.  Alexandria will be matching both of these totals. The motion was voted on and approved.

2009 Trophies for the Tight n' Tidy Pro Solo series -  Karl is concerned that they are not collecting enough funds to provide trophies equivalent to a regional championship series.  The question was raised to as to whether or not the three event series should be the same?  A suggestion was made to ask for an additional $10 from those that are competing in the National Pro Solo event.  This would be above and beyond the “national” fees that are charged.  Someone also suggested that as a “novice” person looking at running the Pros or not, having a higher caliber trophy actually encouraged them to participate in all three events, one being the National Pro. A motion was made and approved to add an additional $500 to the fun for the trophies.

 

Meeting adjourned at 8:34 p.m.