Solo Committee Meeting Minutes

November 10, 2015


Members in attendance:  Tim Stake, Joey Jones, Tasha Mikko, Dick Willy, Kurt Rehm, The “other” Tim, Kit and Jessy Gauthier, Ron and Alyson Bauer, Keith Brown, Tim Weidemann, Gretchen Everett. Karl and Amy Coleman, Charles Aggenbach. Geoff Clark, Alison and Jerry Lamb, Mark and Jill Snell.


Meeting Minutes – Minutes were approved as written.


NWR Board Report (Gretchen Everett) - Region has about 21k in the bank. 5k is marked for Street Survivor School, so about 16k for the operating budget.  Time Trials is out of service due to Bremerton being unusable for their event format, but they are working hard to partner in with a Race weekend if possible, maybe at The Ridge or Pacific Raceways.  Information will be distributed once something is figured out.  Web site update is still in process Steve and Joe Goeke are still working on the transition, but the board is very open to input from our membership as to a different template if the group is not happy with what is currently being provided by National office. Looking for more input from our members to provide what we want to see in a regional website.  Scott Miller is the assistant RE so if John is voted in for BOD he will be taking over as RE.  Our new Membership Chair is doing a great job.  She is sending birthday and anniversary cards to current members.  John would like to look into making contact with people who have let their membership expire.  Gretchen suggested that it may be more beneficial to contact members that reaching their expiration date to make sure they are aware of this. Looking to publish the meeting minutes in a timely manner.  Elections are coming up for the region positions.


Treasurer’s Report (Kristi Brown) - Solo Bus fund has been started and will be tracked outside the normal budget. The 1$ per person from this season is put aside at this time. If we continue with the plan to put 2$ aside for future entrants we will have to be careful with our spending, and it may be necessary to not pay all site fees so far in advance. Kristi will monitor and keep us updated.  


NORPAC Report (Keith Brown) - Nothing new to report


WWSCC Report (Keith Brown) – Russ Hill has stepped up to be club Treasurer, and the remaining officers will be returning for the 2016 season.  Last event of the year was held. Extremely wet weather but still made enough money to cover costs.  Event is moved and approved as a championship event with the following feedback for the UW Club.  It has been noted that although this is a fundraising event for the group, it is important that students allow experience entrants to help in key areas of operations.  It seems the group would prefer that ALL entrants work course/and or hire a student to work course for them, while club members only work in timing, tech, etc.  Because of this the event seems to suffer and does not run as smoothly as it should. Would also suggest that they focus on better quality food options if this is a service they will be providing.


OLD BUSINESS


Farmtek Display and Timing antennas - Tim Stake talked to Farmtek and found that we might need a booster for the transmitter, and a larger antenna on the receiver.  So in total we need a 50’ cable, speaker stand, and Yagi antenna, and sandbags. There are plenty of sandbags, and an era speaker stand in the Solo Bus.  A motion was made to spend up to $200 on these expenses. Moved to approve and seconded.  


Options for a new display – 7” display - $849. Case for 7” display - $120.  Extra battery and charger - $75.  Total for the 7” display is $1044 plus shipping.  The 10” display with case, wireless, stand and backup is $1697 plus shipping. The group decided that we should do an audit on the current displays we have, and before we make a decision to purchase more we get the digital display donated by Sand & Sage up and running with our system if possible.  IF we have another display donated by Solo Storm then I may not be necessary to purchase another one.  Gretchen will follow up with Solo Storm to confirm if they are still willing to donate one for the region.


2015 NOTY & WOTY – Gretchen has received the following nominations for worker of the year – Kevin Dietz & Jean Clayton, Tim Weidemann, Tim Stake, Charly Spyksma, Tony Lemon, and Jerry & Alison Lamb.  She has also received one nomination for Novice of the year – Mande Bareth.  A final vote will be taken at our December meeting. Dick reminded the group that we should keep in mind we have some region awards that some of these people may be suitable for.


Coneheads Banquet (Jan. 30th at Emerald Downs) - Jill Snell and Scott Miller are working together to do a joint Banquet at Emerald Downs.  This means we will be holding the Coneheads Banquet and our Region banquet at the same time.  We have reserved the entire third floor at Emerald Downs.  The groups will eat dinner together in the same area, then award Region Perpetual Awards, and then each will move to their own individual area to award their own groups year-end awards.  Some door prizes have been donated by Autosports Lab.  Jill is also looking for fun award ideas IE, Person most likely to drive off course, best helmet hair, most likely to drive with their hair on fire, etc.  The menu will be marinated flank steak, and sesame orange chicken. Both SCCA and the Region will be subsidizing the event by $500.  WW will discuss at their next meeting their share of subsidies.  Motion for 30$ per person for the event to be charged to all those attending. Moved and approved


$3000 capital from region – Our plan has been approved and we will be given $3000 from the region for our proposed improvement plan determined at our September meeting.


Looking for Specialty Chiefs for 2016 – Gretchen has agreed to stay on as Solo Director for the 2016 season and is currently looking for volunteers to cover Specialty Chief positions.  Those currently holding the positions will have first right of refusal for the season, but please contact her at nwrsolodirector@gmail.com if you are interested in volunteering.


NEW BUSINESS


2016 NWR-SCCA Solo Publicity Team – Joey Jones brought a suggestion for a new operating procedure and specialty chief for the 2016 season.  He would like to see the creation of a publicity team that is responsible for promoting the club’s local/national events and recruiting new members. He is recommending the team consist of one chief and one primary helper. These positions would count for one work assignment for one half of the day.  A very detailed job description was presented for review.


The two members will be attending car shows and posting in forums. They will be responsible for creating promotional materials to hand out at the car shows.  Will also be working with people who attend events.  Motion proposed. The group agreed with the following stipulations. This will be a reporting position and all monthly activities will be shared at each monthly Solo Committee meeting.  This is a one-year pilot program, and if they group feels significant work has not been accomplished, things will be discussed and possibly revised. Motion passes.


Second Novice school for the season? – Joey Jones the new Chief of Recruitment suggested that we hold a second Novice School later in the season.  The group felt this was a solid idea. Gretchen suggested we check with Kurt Rehm, our 2015 Novice Chair to see first how he felt about the idea, and second whether he would be willing to step up again and volunteer as Novice Chair for the 2016 season.  Kurt has agreed to continue as Novice Chair!  Huge shout out to Kurt for stepping up to help out. He shared that he was excited to see some help coming from the recruitment side, and looked forward to another successful season.  He also agreed that having a second school would be a good idea.  Gretchen brought up the biggest challenge which would be finding an available date.  Both Kurt and Joey felt strongly it must be a BMP date.  Unfortunately, there are NO dates currently available. Jerry Lamb suggested that we may be able to co-host this school with WWSCC and hold the event at Shelton.  He will discuss with his committee members at the next meeting and report back to Gretchen.


Rule proposals for 2016 season -


Rule Proposal #1 – author Mike Leuty


Current rule:

17.    NWR SCCA CLASSES

Cars will be classed according to the current National Solo Rules, with the exception that STC is an additional Regional class. To provide better competition for lightly subscribed classes, certain classes are grouped together based on class similarity and National Solo Rules Appendix J (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Street 1 (S1/S1L): SS, AS, BS, FS

(etc.)

Finishing position within each of these Regional classes…(etc.)

The following classes (Open and Ladies) will be run as standalone classes…(etc.)

Proposed rule:

17.    NWR SCCA CLASSES

Cars will be classed according to the current National Solo Rules, with the addition of STC as a Regional class, and including the classes described in Rules 18 through 22.

Discussion: The indexed, grouped classes are confusing to new competitors and may contribute to reluctance to enter SCCA events. One of the primary reasons for grouping classes (perhaps the primary reason) was to cut back on event trophies. Another aspect of this two-part proposal is to eliminate event trophies, with the possible exception of the Novice classes.


PART TWO

Current rule:

23.    AWARDS

Trophies will be awarded at all events according to participation levels as follows: One trophy for every three competitors in a class, rounded to the next whole number. For example, for seven competitors, three trophies will be awarded. To be eligible for a year-end award in a class…(etc.)

Proposed rule:

Trophies will not be awarded at individual events but year-end awards will be awarded in each class with eligible participation. [Exception: Novice classes will receive individual-event trophies.] One trophy will be awarded for every three competitors in a class, rounded to the next whole number. For example, for up to three competitors, one trophy will be awarded; for four competitors, two trophies; for seven competitors, three trophies; etc. To be eligible for a year-end award in a class…(etc.)

In addition, each competitor eligible for a year-end award (i.e., attending the required number of events) will receive a credit of one free entry to a Regional event in the following year.

Discussion: This proposal goes hand-in-hand with the Rule 17 classing proposal. With the expansion the number of classes, individual-event trophies are prohibitive. Several other organizations (BSCC, PCA, OR/SCCA) do not award individual-event trophies but do award year-end trophies. The exception for Novice class individual-event trophies assumes the Novice class sponsor would prefer to reward new competitors.

Rule Proposal #2 – author Tim Stake


Proposed rule:


22.5 EV & Hybrid Electric class.  


A class only open to All Electric, Plug-In and Hybrid Electronic cars. All cars must run Street Tires of 200 tread wear or greater and must follow the guidelines of Street Class Cards.  They will not be given a PAX Index and the Class Designation will be “EV”.


Rational:  Since more Plug-In Electric and Hybrid Electric cars are being produced and not all are classed by the SCCA National office, it might be a good (free) marketing tool to offer a class for just these electric cars. Also being that some of these cars are “unclassed”, it would give the drivers an option where to go beyond Novice.


Discussion: Some of the feedback brought up during discussion involved where would these cars go without this class?  Also the need to create a modified versus stock designation is also necessary.  What about cars that are already classed?




Rule Proposal #3 – author Ron Bauer


Proposed rule:


22.5 Indexed Time Only (ITO)   


Indexed Time Only class will be available in each half of the day.  This indexed class intended for instructional and testing purposes and to accommodate entrants who do not desire to compete for series points. Entrants must complete a regular work assignment. NO awards accrue to Indexed Time Only entries. Event results will include a class listing for Indexed Time Only, but may suppress the class from the Top Time and Top Index Time listings. Indexed Time Only cars will display no class markings other than “ITO”. This class may be used for entrants running for the second tie (see Rule 2. Double Entries).


Rationale: This “class” was previously in existence but was eliminated due to lack of entries. Bringing back this class allows for drivers to do testing outside of the realm of an actual points class while still being able to see how they are doing based on index.  This proposal would allow people to run twice in a day and have all of the results indexed.  The preference would be to have the times show up on the overall results for each reference.  Obviously, if someone is running ITO PM and it’s their 2nd time running for the day, everyone could be aware of that.  Author would additionally propose that in the Top Times listing, times for those running a second time during the day have an asterisk next to them.


Discussion: The group was mixed regarding this proposal.  Some felt very strongly that an asterisk was not sufficient enough to allow a driver’s second set of runs for the day to be included in the results.  It will be important to check with Brett Wilson to determine if this is something that can even be accomplished.


Rule Proposal #4 – author Tim Stake

Current Rule:

34.    SOUND

34.1    PROCEDURE

34.1.1    A section of the course shall be selected as the measurement site. The section shall be located where all vehicles will be driven at full throttle as much as possible (e.g., a straightaway). An area 100 feet wide (from course centerline) on each side of this section of the course must be free of reflective surfaces larger than a lamp post.

34.1.2    The meter shall be located 50 feet from the edge of the course, centered in the section, and perpendicular to the direction of travel of the vehicle. The meter shall be positioned 3 to 4 feet from the ground. All readings shall be taken on the "A" scale, under SLOW response.

34.1.3    All cars passing through the measurement site shall be monitored. All cars shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class, and number. As the vehicle passes, the highest reading shall be noted.

34.1.4    Course communication should report noise readings above 95.0 dBA.

34.2    POLICY FOR READING BETWEEN 93.0 AND 95.0 DBA

Notification to drivers of vehicles with readings of 93.0 to 95.0 dBA shall be made as soon as possible, preferably on the day of the occurrence.

34.3    POLICY FOR NOISE LEVEL EXCEEDING 95.0 DBA

34.3.1    A run shall be defined as any time the vehicle enters the track, regardless of specific driver.

34.3.2    Any run that results in a reading in excess of 96.0 dBA shall be disqualified. There shall be no exceptions.

34.3.3    Any run which exceeds 100.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be expected to be under the 96.0 dBA limit, to the satisfaction of the Noise Committee Chair or his designee. A critical view shall be taken of all modifications, i.e., modifications should reasonably expect sound levels in the 93 dBA range. An exception for valid mechanical problems may be considered.

34.3.4    Upon completion of any run resulting in a reading in excess of 96.0 dBA, and prior to any subsequent runs, the driver shall be notified of the offense.

34.3.5    On the first violation, the driver shall be required to immediately make an attempt to bring the vehicle within compliance. Physical changes to the vehicle that result in a drop in the noise output of the vehicle are the only accepted means of compliance.

34.3.6    On the second violation at a single day’s event, the driver shall be given one final chance to bring the vehicle within compliance.

34.3.7    On the third violation at a single day’s event, the vehicle shall be disqualified from any subsequent competition, which shall include any additional drivers. This disqualification shall extend until the driver or owner can prove to the satisfaction of the Noise Committee Chair or his designee that the vehicle conforms to the 96.0 dBA limit.

34.4    UNSPORTSMANLIKE BEHAVIOR

34.4.1    Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the noise level shall be considered unsportsmanlike conduct and subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule. Diverting sound up or down is not subject to this rule. The intent is to prevent movable tips with the intent of defeating sound measurement.

34.4.2    Any attempt to reduce sound by lifting the throttle when passing the sound meter shall be considered unsportsmanlike conduct and subject to immediate disqualification. This shall be verified by having a driver pass the sound meter at a distance of 100 feet at full throttle.

34.5    VARIABLE CONDITIONS

The Noise Committee Chair, with the approval of the Event Chair, may change the dBA limit for the current event at any time.  The intent is to handle changing weather conditions where the wind may be blowing consistently toward or away from the sound meter, resulting in db measurements that do not serve the purpose of the sound rule.

34.6    ANNUAL TECH

34.6.1      All cars seeking yearly approval in Annual Tech are required to pass a static sound measurement/compliance test utilizing the SAE J1492 test procedure. (In lieu of the SAE test procedure, the “half-meter procedure” can be used.) Sound is measured at an angle of 45 degrees, 20 inches from the source and 8” off the ground. The engine speed shall be gradually increased from idle to ¾ of the engine speed at rated horsepower and held constant at that speed for 1 to 2 seconds. The throttle shall then be rapidly released and the engine allowed to return to idle. Sound level will be measured during this entire cycle, and the maximum sound level recorded.

34.6.2    No car shall exceed a sound level of 96.0 dBA.

Proposed Rule:


34. SOUND

   

34.1 PROCEDURE

   

34.1.1    A section of the course shall be selected as the measurement site. The section shall be located where all vehicles will be driven at full throttle as much as possible (e.g., a straightaway). An area 100 feet wide (from course centerline) on each side of this section of the course must be free of reflective surfaces larger than a lamp post.


34.1.2    The meter shall be located 50 feet from the edge of the course, centered in the section, and perpendicular to the direction of travel of the vehicle. The meter shall be positioned 3 to 4 feet from the ground. All readings shall be taken on the "A" scale, under SLOW response.


34.1.3    All cars passing through the measurement site shall be monitored. All cars shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class, and number. As the vehicle passes 90 degrees opposite the Sound Meter., the highest reading shall be noted.

   

34.1.4     Course communication should report noise readings above 93.0 dBA.


34.2     POLICY FOR READING BETWEEN 93.0 AND 96.0 dbA. Notification to drivers of vehicles with readings of 93.0 to 96.0 dBA shall be made as soon as possible, preferably on the day of the occurrence.


34.3     POLICY FOR NOISE LEVEL EXCEEDING 96.0 dbA

   

34.3.1    A run shall be defined as any time the vehicle enters the track. regardless of specific driver.

34.3.2    Any run that results in a reading in excess of 96.0 dBA shall be disqualified. There shall be no exceptions. For cars 2009 or newer that have Factory Installed Adaptive Exhaust Systems and complete in Street, Novices and Ist Classes they may exceed 96 db but not 100 db. It is the Drivers responsibility to indicated to the Chief of Sound or Event Chair and prove the car has a properly installed and working Factory Adaptive Exhaust System and that it has not been altered or modified.


34.3.3    Any run which exceeds 100.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be expected to be under the 96.0 dBA limit, to the satisfaction of the Noise Committee Chair or his designee. A critical view shall be taken of all modifications, i.e., modifications should reasonably expect sound levels in

the 93 dBA range. An exception for valid mechanical problems may be considered.


34.3.4    Upon completion of any run resulting in a reading in excess of 96.0 dBA, and prior to any subsequent runs, the driver shall be notified of the offense.


34.3.5    On the first violation, the driver shall be required to immediately make an attempt to bring the vehicle within compliance. Physical changes to the vehicle that result in a drop in the noise output of the vehicle are the

only accepted means of compliance.


34.3.6    On the second violation at a single days event, the driver shall be given one final chance to bring the vehicle within compliance.


34.3.7    On the third violation at a single days event, the vehicle shall be disqualified from any subsequent competition, which shall include any additional drivers. This disqualification shall extend until the driver or owner can prove to the satisfaction of the Noise Committee Chair or his designee that the vehicle conforms to the 96.0 dBA limit.

   

34.4 UNSPORTSMANLIKE BEHAVIOR


34.4.1    Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the noise level shall be considered unsportsmanlike conduct and subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule. Diverting sound up or down is not subject to this rule. The intent is to prevent movable tips with the intent of defeating sound measurement.

   

34.4.2    Any attempt to reduce sound by lifting the throttle when passing the sound meter shall be considered unsportsmanlike conduct and subject to immediate disqualification. This shall be verified by having a driver pass

the sound meter at a distance of 100 feet at full throttle.

   

34.5 VARIABLE CONDITIONS    The Noise Committee Chair, with the approval of the Event Chair, may change the dBA limit for the current event at any time.  The intent is to handle changing weather conditions where the wind may be blowing consistently toward or away from the sound meter, resulting in db measurements that do not serve the purpose of the sound rule. To follow procedures from National Events; during rainy or wet conditions and at the discretion of the Chief of Sound or the Event Chair, the Sound Monitoring can be temporarily be halted without notification. The reasoning is that in wet conditions the sound will generally be lower due to the weather and slick conditions also Sound Meters are sensitive instruments and not constructed to be waterproof.


34.6 ANNUAL TECH

   

34.6.1    All cars seeking yearly approval in Annual Tech are required to pass a static sound measurement/compliance test utilizing the SAE J1492 test procedure. (In lieu of the SAE test procedure, the half-meter procedure can be used.) Sound is measured at an angle of 45 degrees, 20 inches from the source and 8 off the ground. The engine speed shall be gradually increased from idle to ¾ of the engine speed at rated horsepower and held constant at that speed for 1 to 2 seconds. The throttle shall then be rapidly released and the engine allowed to return to idle. Sound level will be measured during this entire cycle, and the maximum sound level recorded.

   

34.6.2    No car shall exceed a sound level of 96.0 dBA.


Rule Proposal #5 – author Karl Coleman


Remove static sound measurement/compliance component to the Annual Tech procedure.

Current rule:

34.6.1 All cars seeking yearly approval in Annual Tech are required to pass a static sound measurement/compliance test utilizing the SAE J1492 test procedure. (In lieu of the SAE test procedure, the “half-meter procedure” can be used.) Sound is measured at an angle of 45 degrees, 20 inches from the source and 8” off the ground. The engine speed shall be gradually increased from idle to ¾ of the engine speed at rated horsepower and held constant at that speed for 1 to 2 seconds. The throttle shall then be rapidly released and the engine allowed to return to idle. Sound level will be measured during this entire cycle, and the maximum sound level recorded.

34.6.2 No car shall exceed a sound level of 96.0 dB.

Proposed rule: Eliminate static sound measurement/compliance.

Rationale: We haven’t currently developed a system that creates logical results that can be used productively and nobody is currently in support of leaving this in place.

Discussion:  This is also covered is the previous proposal.


Rule Proposal #6 – author Karl Coleman


Current rule:

21. INTERMEDIATE STREET TIRE CLASSES

Two Intermediate Street Tire classes will be provided, one Open and one Ladies. Class designations will be IST or ISTL. Drivers eligible for this class will have no more than 2 years of Solo competition experience. Participation will be at the discretion of the Assistant RE/Solo. All cars meeting the following requirements will be eligible to compete: Vehicles must be licensed and street legal, compete on street tires as defined in Rule 16, and pass the safety and tech inspection. Times will not be indexed. The year-end champion will not be eligible for this class in subsequent years.

Proposed rule: Eliminate IST and ISTL from class listing.

Rationale - IST/ISTL was created in 2013 when the stock classes were on R compound tires. There was a large leap/commitment from Novice to Stock for classes requiring extra wheels and tires, etc. IST/ISTL was a way for folks to leave novice yet continue to run on street tires. Now the “stock” classes all use street tires. In 2013 there was an average of 9.0 entries per event subscribing to IST/ISTL combined. In 2014 there was an average of 3.12 entries per event subscribing to IST/ISTL combined with only one driver in IST and one in ISTL competing in enough events to be eligible for a season trophy. In 2015 there was an average of 1.00 entries per event subscribing to IST/ISTL combined with only one driver in ISTL competing in enough events to be eligible for a season trophy. The argument for not killing this class last year was that maybe there hadn’t been enough publicity in 2014 and folks didn’t know that it existed. It was decided to give it another year. The additional year only put off the inevitable because participation in this class continued to drop. This class served its purpose when it was created and it’s time to let it go.

Rule Proposal #6 – author Karl Coleman


Current rule:

24. SCORING - The fastest of the timed trophy runs, plus any penalty seconds applied, will be used to determine a competitor's place in class. Unofficial results will reflect the raw time plus all cones (2 seconds per cone) and gates (10 seconds per gate).

ALL timed runs at any given event would be considered “competition runs” for all classes except OPAX and OPAXL. OPAX and OPAXL classes will score no more than three runs for each event. For all other classes, all competition runs are scored for the event and year-end season awards.

Proposed rule: Remove this wording except OPAX and OPAXL. OPAX and OPAXL classes will score no more than three runs for each event.”

Rationale - This rule was put in place to get “PAX” drivers ready for “National Level Competition”. How elitist can we be? This rule should not be socially acceptable! This rule has the effect of limiting access for non-National level drivers. More competitors would move to OPAX/OPAXL if they could have all of their runs count because a newer driver may need their 4th or 5th run to be in the hunt. Why not just enter another class where all runs count? Because the speed benchmark drivers are in OPAX/OPAXL and running with them is a way to see where you stand. Without the existing rule/restriction drivers can continue to make their own personal decisions to take as few runs as they want to prepare themselves for whatever. Why spoil the party for the folks that want to compete with the fast guys but who don’t want to hit the road for National Level competition?

Rule Proposal #7 – author Karl Coleman


Create a new Max-iPAX class where all runs count

Proposal - Keep the current 3 run PAX class and add a new Max-iPAX class where all runs count. The Solo committee can decide which half of the day to place it. The author’s preference would be to place it in the stock half because he feels that most of the participants will be people currently running in OPAX class. We’d also create Max-iPAXL for the ladies who want all of their runs to count.

Rationale - There still seems to be some interest to have only 3 runs count so by keeping the existing PAX class, those folks still have a place to compete. There is also a group of PAX class drivers that want all of their runs to count so this new class would meet their needs without making the 3 runs count folks change. Everyone will be happy. Why not just run in NSPAX if you want all your runs to count? Because not all cars are eligible for NSPAX the way all cars are eligible for OPAX.  If rule proposal #6 passes then there is no need for this rule proposal.


Adjourned at 9:20 pm


Good of the Order