SOLO II Committee Meeting Minutes 11/8/2011 (not approved)


Members In Attendance— Jerry Lamb, Gretchen Everett, Ron & Alyson Bauer, Karen Babb, Keith Brown, Mark McCooey, Charles Aggenbach, Aaron Pailthorp, Dick Willy, Joel Ferguson, Bud Bohrer, Kevin Dietz, Mike & Carol Leuty,  Doug & Tasha Mikko, Laurie Hyman, Karl & Amy Coleman. 

 

Meeting Minutes-  Minutes were approved as written. 


NWR Board Report (Jerry) -  No one was able to attend this meeting.   They are still looking for a secretary and treasurer.  As noted last month, the treasurer will be a liaison between the region and the accountant that will be hired.


NORPAC Report (Keith) -  He received an email that gave a tentative date for NT/Pro Solo schedule.


WWWSCC Report (Keith) -  Event turned out pretty well.  Damp in the morning, but ended up nice in the afternoon. The UW folks had a ton of workers and made a ton of money with their hire-a-worker program.  The course was definitely faster than it walked.  The WW rules meeting is on the 21st at Bogart’s.  They are still looking for a VP.


Drift Report - Russell was not in attendance but he would like to make a motion that we donate $100 to the Lions Club.  Rational – Drift events have fewer participants than AutoX making it difficult for the Lions to cover costs versus an AutoX event. Both of the last two drift events were solidly in the black and this is a way to donate back to the community and ensure that the Lions can continue to service our events. Port Orchard has not requested this but Russell feels that it is a good thing give back and help fulfill club charitable contributions at the same time. Motion was made and approved. 

 

Last event was held at BMP on 10/23/11.  29 pre-registered drivers. Good weather for the final event of the year. Port Orchard Lions provided food service. Great conclusion to the season of well attended events. 
Russell has begun preparations for the 2012 Season. BMP Date Selection. - requesting 3 to 4 weekend dates from Sherri Masterson for Exclusive Drift use. Prefer 2nd and 4th weekend of the month dates to avoid conflict with Evergreen Drift events. 

 

Expects to pursue dates at Packwood provided there is volunteer support to run the events out there.  Russell has also been in contact with the Ridge Motorsports Park regarding 2012 dates. 2012 will have 300’ wide by 700’ long paved unobstructed paddock area for autox and drift events. 2012 will have gravel parking for paddock events. Price in the $1000 / day range.  Road course is fully booked for 2012 so no chance to try and drift there.


OR Region and Drift Crown - OR Region Solo is working with 3rd party promoter “Drift Crown” to start SCCA sanctioned and insured events at PIR. Russell spoke with OR Solo ARE Andrew Foley and addressed issues with Drift Crown folks posting videos of them street drifting. Andrew Foley is excited and committed to helping the Oregon drifting community learn how to run safe and well organized events. Russell will provide consultation to help them implement the program successfully.


Treasurer Report (Keith/Kristi) -  Detailed report was reviewed and discussed.  It was brought up that in total we lost about $4000 total for the year.  We should continue to keep this in mind as we make decisions, and donations in the future.


OLD BUSINESS


Event #8 BMP - (Garrett Bickerdike) -  Great event.  Nice weather, good course.


Region Awards - Frank and Joan Manley Enthusiast, Stan Burnette Inspirational, Mary Pang Unsung Hero we still need nominations for these awards.


NEW BUSINESS


Region Awards - The time has come for us to nominate people for our regional awards.  Mary Pang Unsung Hero, Frank and Joan Manley Enthusiast, Stan Burnett Inspirational.  Descriptions can be found on the region website at
 nwr-scca.org.


Rules proposals - A discussion was held as to exactly how long the group will be allowed to discuss and make amendments to rules that have been presented at this month’s meeting.   Jerry suggested that we all try to deal with any issues prior to the vote in January.   Discussions will be held for 10 minutes at the maximum for each rule presented.


BMP Dates -  Porsche and BSCC have determined their schedules for BMP.  Jodi suggested that since there is now a new person responsible for being our liaison, that we have one person contact her with our dates.  Jerry took the scheduled will look at it.


Equipment - Aaron has spent a little less than $20 for upgrading the antenna and holder for being displayed on the side of the  Solo bus.  Aaron is willing to volunteer to be the new Chief of Equipment.  He would like to clarify the amount of money that  he will be allowed to spend prior to presenting to the group.   The group agreed that he could spend up to $100  on basic improvements to current equipment, and/or the Solo bus.


Coneheads Banquet -  The banquet will be held on January 14th.  The current cost will be over $50 per person, so Keith made a proposal that we donate $1000 to Farestart as a group to help off-set the costs.  WW will also be making a similar donation.  The motion was made and  approved.  This cost includes non-alcoholic beverages.  The menu will be very similar to last year’s.


2012 rules proposals -


Rule Proposal #1


CURRENT RULES


19. TIME ONLY CLASS
A single Time Only class will be available in each half of the day.  The class is intended for instructional and testing purposes and to accommodate entrants who  do not desire to compete for series points.  Entrants must complete a regular work assignment before they run.  No awards accrue to Time Only entries.  Event results will include a class listing for Time Only, but many suppress the class from the Top Time and top PAX Time listings.  Time Only cars will display no class markings other than “TO”.


20.  TIME ONLY AM AND PM “I” CLASSES
These classes are non-championship, non-indexed classes designed for people who are running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run in the same group.  Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).


21. PM “second run of the day” CLASSES
These classes are non-championship, non-indexed classes designed for people whoa re running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run the same group.  Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).


REVISED RULES


19. NON-CHAMPIONSHIP CLASSES


A. TIME ONLY CLASS
A Time Only class will be available in each half of the day.  The class is intended for instructional and testing purposes and to accommodate entrants who  do not desire to compete for series points.  Entrants must complete a regular work assignment.  No awards accrue to Time Only entries.  Event results will include a class listing for Time Only, but may suppress the class from the Top Time and top PAX Time listings.  Time Only cars will display no class markings other than “TO”. This class shall be used for all Entrants running for the second time, see section 3 “Double Entries”.


B. INDEXED TIME ONLY
An Indexed Time Only class will be offered in each half of the day.  This class is intended for entrants who are NOT running for season points, but wish to have their results included in the Top Time and Top PAX Time listings.  Entrants may only choose this class for their first runs of the day; I.e., not for the double-entry second runs.  The classes are not required to run in the same group.  Entrants cars will display the letter “I” and the car’s index class designator (e.g., BSPI).


Rational: The  previous wording was confusing and created an unnecessary class, “Second Run of Day” class.


Discussion:  Some suggested that these times should not even be included in the results because how is it legitimate to compare times of someone who has run 8 times versus someone who has only run 3 or 4 runs.  But it is important to remember that the Indexed Time Only class is ONLY for people who have run the course for the first time.


Rule Proposal #2


CURRENT RULE


4.10 Conflict of Interest
No person may compete who has pre-run through all or any part of the course, in or on any wheeled vehicle, except a competitor with a physical disability that impairs his/her ability to walk may, with the approval of the Chief Steward, use a wheelchair or similar aid (which does not include a bicycle) traveling at normal walking speeds to accomplish the requirements of section 6.3.  All event officials, whether competing in the event or not, must use caution to avoid individual conflict of interest situations during the event.


Proposal is the additional new section (numbered as appropriate):


4.xx REGIONAL COURSE SETUP
During course setup the course designer, his designated course setup person, the Chief of Course, and/or the attending Solo Safety Steward are permitted, during setup, to pre-run any section and/or the entire course without being considered a conflict of interest.


Rationale: People who are designing and supervising regional course set-up are often learning course design and the idiosyncrasies of the various sites we run.  We should give our course designers and Solo Safety Stewards as much chance to succeed and present fun, safe courses as we can.  While it is true that a course designer or the aforementioned organizing positions may gain some competitive advantage by virtue of this service, it is more important that we have good courses than we have absolutely “level” competition.  Further precedent exists in the form of passenger ride along viewing of the course prior to competition.
Discussion: It was brought up that it should seriously be considered that we do not allow anyone to run the entire course.  Sections at a time, yes, but not all at one time.  It was also suggested that we take into consideration a clarification that this is a teaching tool for new course designers, and a test of determining a courses drivability and those who take advantage of the situation should definitely be considered ‘unsportsmanlike” behavior.


Rules Proposal #3

CURRENT RULE


11. WORK REQUIREMENT
Competitors must complete a work assignment to qualify for event awards and Regional Series points.  Failure to complete a work assignment may result in restriction from future events at the discretion of the Event Chair or Solo Safety Steward.


REVISED RULE


11. WORK REQUIREMENT
Entrants must complete a work assignment as part of their participation in the event.  Failure to complete a work assignment may result in revoking event awards and/or Regional Series Points, and may also result in restriction from future events at the discretion of the Event Chair or Solo Chair.
 
Rationale: The existing wording implies that entrants running for points do not have to work.


Rules Proposal #4

 

CURRENT RULE


30. Course Deviations
If a car deviates from the course so that all four wheels are off the paved surface  that driver will receive a DSQ from the event and will no longer be allowed to run that day. DSQ is defined as a disqualification, no further driving participation is allowed for the day.  All previous runs times will remain and be used for final scoring.  Final decision to apply a disqualification may be over-ridden with complete agreement of both Event Chair and Safety Steward.


REVISED RULE


If a car deviates from the course so that all four wheels are off the paved surface  that driver will receive a DSQ from the event and will no longer be allowed to run that day. DSQ is defined as a disqualification, no further driving participation is allowed for the day.  All previous runs times will remain and be used for final scoring. 


Rationale:


1.   A safety standard rule that is applied based on a judgment call after the incident occurs is not a strong deterrent.
2.  This rule is designed and intended to discourage drivers from taking risks that could result in four wheels off.  By including the last sentence, the rule is effectively weakened, with the result that we will have more four-wheel off incidents, resulting in possible injuries or damage.
 
3.  The outcome of the four-wheels-off over rides can be inconsistent.  Each event has a different chair and possibly different safety stewards, who will respond to similar incidents with conflicting decisions. At event #8 in this last season (2011) the course design resulted in a number of vehicles ending up in the grass.  I don not know how the rule was applied, but hope it was consistent for everyone. Did we have more incidents at event #8 because the rule was perceived to be applied leniently?  The problem arises when we have another event (after 2011 #8) where the course design again results in a number of off-pavement incidents, and the Event Chair and Safety Steward at the second event make different decisions for occurrences very similar to those in #8.  Is this fair?  If , as a driver, I have a four-wheels-off excused at one event, will I be discouraged from pushing harder at another event to by a possible penalty?  This approach weakens the impact of the rule.
4.  Discretionary rules like this discourage me from being an event chair - I do not want to ruin someone’s season-either the person who goes off or the person who is beaten by the person who goes off and has their penalty excluded.
5.  The writer of this rules proposal does not know how he would distinguish between two incidents and deem one as unsafe, requiring the penalty, and on as safe enough not to require the penalty.
6.  When this rule was proposed last year, it was presented as a way to deal with situation in which a driver would deliberately put four wheels in the grass for a good and safe reason.  For example, after a competitor comes to a complete stop with only two or three wheels off, the driver might slowly drive forward, putting all four wheels in the grass as they return safely to the paved surface.  It was not intended to allow four-wheels-off as a result of a loss of control during a competitive run.  If this “after stopping and then proceeding safely” is something we want to allow, the rule needs to be revised to make that clear.


Advantages of this rule change -
1. Non-discretionary - No judgment - the rule applies to all situations, and the event chair or others will not be called upon to apply any judgment to interpreting them.
2. The revised rule is easy to apply at the event - the outcome is clear and immediate.
3.  Consistency - the same outcome for all.  As a rule, and in the opinion of the write of this rules proposal, rules that are discretionary should not be in the rulebook.  All they do is create hard feelings when they are applied and especially when they are applied inconsistently.
4.  If four wheels off is a serious situation, this rule will most strongly discourage such incidents.  The chance of a reprieve from the penalty weakens the discouragement.  As the discretion is applied leniently, the strength of the rule continues to weaken.
 

Rules Proposal #5

 

Modifications to sound rules

Current Rules:


1.1.3  All cars passing through the measurement site shall be monitored.  Only those cars which register above the approved limit shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class and number. As the vehicle passes, the highest reading shall be noted. Sound reading shall be recorded for cars exceeding 93.0 dBA.  Under adverse conditions, i.e. rain, the recorded readings may be only for cars exceeding 95.0 dBA.


1.3.3  Any run which exceeds 107.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be proven to the satisfaction of the Noise Committee Chair or his designee that the vehicle conforms to the 100.0 dBA limit. An exception for valid mechanical problems may be considered.


1.4          Unsportsmanlike Conduct

 

1.4.1        Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the level shall be considered unsportsmanlike conduct and such is subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule.  Diverting sound up or down is not subject to this rule.  The intent is to prevent movable tips with the intent of defeating sound measurement.


Proposed Rules


1.1.3   All cars passing through the measurement site shall be monitored. Only those cars which register above the approved limit shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class and number. As the vehicle passes, the highest reading shall be noted. Sound reading shall be recorded for cars exceeding 97.0 dBA.  


1.3.3   Any run which exceeds 103.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be shown to the satisfaction of the Noise Committee Chair or his designee that the vehicle expects to be under the 100.0 dBA limit. A critical view shall be taken of all modifications, i.e. modifications should reasonably expect sound levels in the 97 dBA range.  An exception for valid mechanical problems may be considered. 


1.4  Unsportsmanlike Conduct

 

1.4.1  Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the level shall be considered unsportsmanlike conduct and such is subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule.  Diverting sound up or down is not subject to this rule.  The intent is to prevent movable tips with the intent of defeating sound measurement.


1.4.2  Any attempt to reduce sound by lifting the throttle when passing the sound meter shall be considered unsportsmanlike conduct and such is subject  to immediate disqualification.  This shall be verified by having a driver pass the sound meter at a distance of 100 feet at full throttle.  

 

Rationale:


1.1.3  Cars that are consistently under 97.0 don't jump up over 100, so the overhead of recording and reporting those people is not worth the time. 
 
1.3.3  107 dBA is too loud at the top end.  We need to stop people who are over 100 sooner. 
 
1.4.2  Intentionally lifting for the sole purpose of defeating the sound rules seems unsportsmanlike to me.  The writer of this proposal realizes that this becomes subjective, but he would expect this to be discussed among the chair, sound chief, and other organizers before disqualifying someone.   
Discussion:  It was brought up that some of the actual rule is missing from this proposal.  Jerry only included the parts that were going to be revised.  It was also brought up that at least one person suggested that we become “hyper vigilant” about protecting our site in Packwood, and perhaps the numbers should be lowered even more.  It was also brought up that  no one in Packwood is going to be able to decipher the difference of 93, or 97, or 100.  They will not know any different.  It made more sense that we use a procedure similar to National office.


Rules Proposal #6

 

Current Rule


15. SCCA CLASSES
Cars will be classed according to the current SCCA Solo Rules (SIIR). To provide better competition for lightly-subscribed classes, certain classes are grouped together based on class similarity and SIIR Appendix B (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Non-Stock 4 (NS4/NS4L):  ST, STS, STR

Proposed
Rule


15. SCCA CLASSES
Cars will be classed according to the current SCCA Solo Rules (SIIR). To provide better competition for lightly-subscribed classes, certain classes are grouped together based on class similarity and SIIR Appendix B (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Non-Stock 4 (NS4/NS4L):  STC, STS, STF, STR

Rationale
: Modifying classes to match National classes.


Rules Proposal #7

Remove sections 20 and 21.


Current Rules

20.TIME ONLY AM AND PM “I” CLASSES
These classes are non-championship indexed classes.  Drivers may only choose these classes for their first runs of the day; i.e., not for double-entry second runs.  The classes are not required to run in the same group. Entrants cars will display the letter “I” and the car’s index class designator (e.g., BSPI).


21. PM “second run of the day” CLASSES
These classes are non-championship,  non-indexed classes designed for people who are running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run in the same group. Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).


Rationale:  The classes are not being used, so we should just remove them. 


Discussion - The same rules were also presented in a different proposal, so we will need to pay attention to which proposal we vote on first.


Rules Proposal #8


CURRENT RULE

22.
AWARDS
Trophies will be awarded at all events according to participation levels as follows: one trophy for every three competitors in a class, rounded to the next whole number. For example, for seven entrants, three trophies will be awarded. A competitor must participate in at least five (5) events in a class to be eligible for a year-end award in that class. The number of events counted toward year-end awards is determined by the following formula: (no. of events)/2 + 2, rounded to the next whole number. Thus, the best 6 events are counted for an 8-event series, 7 for a 9-event series, and 7 for a 10-event series. There are no year-end awards for Novice classes. In addition to year-end class awards, a Worker of the Year and Novice Driver of the Year will be selected.


PROPOSED RULE


22. AWARDS
Trophies will be awarded at all events according to participation levels as follows: one trophy for every three competitors in a class, rounded to the next whole number. For example, for seven competitors, three trophies will be awarded. An eligible championship contender must have competed in the minimum number of events in a class to be eligible for a year-end award in that class. The minimum number of events is determined by the following formula: (no. of events)/2 + 2, rounded to the next whole number. Thus, the best 6 events are counted for an 8-event series, 7 for a 9-event series, and 7 for a 10-event series. There are no year-end awards for Novice classes. In addition to year-end class awards, a Worker of the Year and Novice Driver of the Year will be selected.


Rationale: The rule revision proposes that a competitor must compete in the minimum number of points-scoring events to earn a year-end championship award. Currently the minimum number of events is defined as 5. Our season typically includes 8 events, minus 2 drops = 6 events. This revision proposes that the formula used to calculate the minimum number of points-scoring events should also be the formula used for establishing year-end award eligibility; I believe it is a matter of fairness and equity. For reference, 2010 and 2011 would have seen a reduction of 5 trophies, including two 1st place trophies.


The revised rule is written to include definitions for “eligible championship contender” and “minimum number of events.”


Trophies will be awarded at all events according to  participation levels as follows: one trophy for every three competitors’ in a class. 


Rules Proposal #9

 

3-run rule reversed so that ALL runs count for ALL classes.


Current Rule

 

Only the first three runs count during competition runs, the fourth or fifth run if available, is a time only run and the time will not be scored.  This applies to PAX classes only.


Proposed Rule


Have all four runs count for every class (back to the old rule).


Rationale: This requires Grid to be run much differently than we had “always” done it. This makes grid more difficult to run and also makes it hard to grid nose to tail (creates larger required grid area).  This rule also creates unnecessary confusion for part time grid workers since it is not applied to all classes just PAX.  The intended reason for rule was to “make our region better” in my opinion this is not quite working since the current rule only applies to PAX classes where everyone is already very good.  Finally, the second driver in a two driver team is at a disadvantage in regional competition with only 3 runs scored.  As the friendly region this rule change gives back the 2nd driver the same chance to compete with even car conditions.
Discussion -  Some felt the proposal was very confusing since it really should be split into two rules (one grid/one runs). Some felt that the rule we have right now covers the best of both worlds and allows those seeking the opportunity to only score three runs OR those wanting to score all four runs, a chance to compete.  If a competitor wants to have all four runs scored, they can move to one of the appropriate classes.


Rules Proposal #10

Remove rule #34 from the NWR-SCCA Solo supplemental rules.


Current Rule


34. ALLOWANCE FOR BODY KITS
Addition of spoilers, splitters, body kits, rear wings and nonfunctional scoops/vents is allowed. The intent of this allowance is to accommodate commonly available appearance kits, and replicas thereof, which have no significant aerodynamic function at Solo speeds. Body kits are limited to bumper covers (including modified OE bumper covers), valances, side skirts, and fender flares. Standard parts may not be removed except for the substitution of spoilers, rear wings, bumper covers and valances. Rear wings must attach only aft of the rear wheel centerline.


The allowances regarding wings and spoilers only allow swapping like for like if the original device was not an OE option as configured by the factory, i.e. a spoiler for a spoiler or a wing for a wing. If a vehicle is available without a wing or spoiler from the manufacturer then either can be installed. Surface area of all splitters, spoilers and rear wing (see 12.9) shall not exceed 5 square feet in sum total. Substitution of rear spoilers or wings must retain any original third brake light functionality unless otherwise equipped. No underbody panels may be added or substituted. The drilling of holes for the purpose of mounting these pieces is permitted.
Rationale:  This rule was lifted word for word from the 2010 National SCCA rule book.

The rule was originally created to make room for the anticipated fast-n-furious body kit crowd, but these folks never show up. We ended up with competitors taking advantage of the allowances to gain a performance advantage.  For the 2011 season SCCA did away with this allowance.


By a narrow margin of victory at the last NWR-SCCA rules meeting it was decided that even thought the National SCCA did away with this rule, the NWR-SCCA should keep it in effect.


It is a slippery slope to have our car class preparation rules deviate from the national rule set and we should bring this rule back in alignment with the national rules which are vetted by the STAC, the SEG, and ultimately the Board of Directors.


Meeting adjourned at 8:37 pm.

GOO