SOLO II Committee Meeting Minutes 10/14/2014
in attendance – Gretchen
Weidemann, Bud Bohrer, Keith Brown, Tasha Mikko, Laurie and Eric Hyman,
Karl and Amy Coleman, Mike and Carol Leuty, Shane Jensen, Charles
Aggenbach, Tim Stake, Karen Babb.
Minutes – Tim W. moved to approve the August minutes, Laurie H.
Seconded. No corrections.
Region Board Report (Karen Babb)– General status reports – not a
lot of action at the moment, NWR banquet will likely be at Emerald Downs
in late Nov. or early December (note that the Coneheads banquet is where
the Solo Awards are presented).
Treasurer's Report (Kristi) – Documents were presented and discussed.
2014 budget projections were good. Event 8 is not yet accounted for.
Anyone interested in reviewing the budget report can request it from the
treasurer, Kristi Brown.
Report (Keith) – nothing much exciting, unable to find any NORPAC
convention information and the convention is unlikely to occur. The
NORPAC representative now has a new title, “Solo Development
Coordinator”. The rep is tasked with writing an article about the NORPAC
region once per year. Keith will submit ours in the early months of
Report (Keith) – US/OS at Packwood. The weather was great both days.
Saturday night social was well received. TS provided main dish and a gas
bbq. Guests brought side dishes. TS hung lights inside the building on
paracord and powered the lights with generators set outside of the
building. It was suggested that in 2015 the paracord and some lights
should be hung at the start of the season and placed high enough for
trucks/timing van to clear. Lots of people went above and beyond and the
events ran smoothly. Attendance was low, but there were two other autox
events going on that weekend and the Global Rally Cross was in town as
well. The courses were excellent, some competitors liked them better
than the 2014 NT courses. The events were approved for the championship.
Last event of the season is this weekend 10/19/14. WW needs officers –
pres, sec, maybe vice pres. Meeting is the third Monday of each month.
revisit – The stock registration chief wanted to clarify the issues that
registration had at this event. At event 5, PM registration had a
database issue that was concerning, but was managed and did not cause a
significant delay. The only other technology failure that registration
has had since the club changed over to barcodes occurred at the first
event it was used – Event 1 2013. Minor issues with linking to the wirelessnetwork
to merge the databases after registration have occurred 2-3 times over
the last 2 years but that issue has been resolved. The group discussed
concerns with registration and timing systems and determined that the
best solution is to have registration and timing chiefs and workers meet
during the off season to discuss what is working well and what is not
and work on solutions. The group agreed that all the chiefs need to do a
retreat to discuss operations during the off season.
Equipment Report – still need to get the second barcode scanner back
from Jodi Fordahl
Worker Practice Recap – 8/16/14; went well, cones were hit, cars were
driven quickly and there were lots of runs. The Leutys checked on the
bus prior to event 8 and it was in good shape and they refreshed
supplies. Brandon and Arika Nadeau have done a great job as NS
setup/teardown chiefs. Still need stock setup/teardown chiefs. Van needs
to be winterized (windows closed, put stay dry in helmets, need access
to winter storage site). The Leutys will follow up with Kevin about
access to power over the winter.
Recap - 8/17/14;
96 entrants – event Chairs, Jill and Caitlin Snell, not present at the
meeting to provide report.
#3 Recap – 8/20/14 – event
chair Shane Jensen. Contacting chiefs for pre-event check in was a bit
difficult (people were slow to respond to emails). BIG THANK YOU to
Scott Dixon and Joel Ferguson for leading the charge with running timing
and taking the time to learn the timing system prior to the event.
Overall the event was good, but there were some timing light issues with
certain cars (possibly light reflections or something else). Jerry found
a manual work around so these cars could run. Need to make some
equipment upgrades and investments (for pre-stage, stage, start lights
in particular); Jerry Lamb is investigating this.
Recap – 9/21/14; 105 entrants; Packwood – event chair Karl Coleman –
only big issue was that stock grid was not set up on time despite
multiple reminders from the event chair prior to the driver’s meeting.
During event discussion it came to the group’s attention that the stock
grid chiefs have not set up grid for their half of the day for the whole
season. Event attendance was low, but the courses were good and no other
issues were discussed.
Recap – 10/12/14; 119 entrants; Bremerton, Event Chair Tim Stake – The
start of the event was delayed for safety reasons; the fog was very
thick and course control was unable to see the course in its entirety
until about 9:40am.
There were significant timing issues that were caused by low 9 volt
batteries in the finish trip lights. There were replacement 9 volt
batteries in the bus, however they happened to be very old and dead. It
was difficult to trouble shoot the problem, and multiple solutions were
tried. When brand new 9 volt batteries purchased the issue was resolved.
There were concerns expressed about unsafe start releases.
Coneheads – Gretchen will follow up with Jill Snell. Plan is required
to be presented at the November meeting.
Meeting – proposals due in November (bring 20 copies to the meeting),
proposal discussion and changes in December (20 copies), voting in
Meeting Location – Gretchen will scout new locations
Replacement – Gretchen volunteered to be the Solo Chair for 2015.
for 2015 – Scott Dixon has volunteered to continue as stock timing
chief, need a new NS chief of Workers (Browns returning to stock half of
the day), Eric Hyman is stepping down from chief of course after 3
years, Tasha Mikko is stepping down from NS registration chief after 8
years – Brent Glad has been trained and will be taking over the
Nationals Recap – lots of NWR trophies, good attendance from first
timers, fun parties, overall decent weather, lots of breakage and hero
repairs, welcome party was onsite and generally fun (could have used