SOLO II Committee Meeting Minutes 10/14/03
Visitors - Aaron
Minutes Review - Minutes have been approved as written.
Board Report - More issues with treasury.
The region only has a $1,000 balance, which is not even enough to cover
the monthly printing of the newsletter.
Solo, as always is the only venue that is consistently making
money. The region is still brainstorming
ideas to make more money. Before
increasing fees for anything, the region would like to look at cutting costs
first. There may be a way that we can
increase our advertising revenue for the newsletter. If this is not successful, the idea of only
printing ten issues a year has been discussed.
This would dramatically decrease the total cost. Rally needs more workers now that their
events are growing. Karl suggested
holding a rally cross to help our two venues to mix together better. Rally was open to this concept and may hold
an event in January or February. It will
be a regional event with proceeds going to the general fund. The region is looking for a treasurer trainee
for next year. Kim Craddock feels it is
important to find someone who can help cover her responsibilities in case
something were to happen. It is important that this person is
proficient with Quickbooks and an understanding of tax laws would be
helpful. We are also looking for another
member at large for next year. Both Dick
Willy and LouAnn Christensen have agreed to hold the position for another
term. The board held a retreat at Salish
Lodge. Several issues were
addressed. The Regional secretary is
going to work with Joe Goeke to see if we can update our web site. We need a new membership chair. Linda Miklovic will be retiring from this
position this year.
Treasurer’s Report - Two months shown together because of Nationals. We are actually in the black this time. Please see attached reports. In the past it
was decided that since Acura covered two days worth of site fees the region
would give a reimbursement to the Evolution school entrants. Lou Ann suggested that rather than writing
checks to each person, we provide a coupon for a FREE Solo II event. Ron Bauer reminded the group that we have
already told the Evolution entrants they would be receiving a refund and that
this school should not be considered a fund-raiser for our event. A motion was made and passed to refund a
total of $25 to each entrant attending the Evolution Racing Schools.
WWSCC Report – They got paid for the generator. They must discuss on the Ace Dogfight
event. The event was held without
incident. The course looked very
interesting on paper, but once you got out on course and actually drove it, it
was a very enjoyable experience. The event
was passed without exception. The
council series has now been completed.
There will be a rules meeting in November. There has been some preliminary discussion
regarding a slush series.
Equipment Report – Do we need a Specialty Chief of Equipment? Ron Babb held this position in the past and
watched out for the radios, antennas, etc.
The group decided that this is an appropriate position. Having one person be
responsible for all of our stuff would be very convenient. Kevin Dietz has volunteered for the position
in 2004. Thank you Kevin! We have received a complete list for approved
bus drivers. It includes Ron Bauer, Bud
Bohrer, Mike Leuty, Karen Babb, John Leuty, Karl Coleman, Scott Miller, and Joe
Goeke. Kevin Dietz, and Tom and Jodie
LeCoque will be added to the list. Tom
distributed a bus supplies equipment checklist from Jodie. Any changes should be given back to Tom ASAP
who will coordinate with our new Equipment chair Kevin Dietz.
The electrical problems on the van have been addressed. Karl was told that there should be no issue
with parking the van for a long time without a problem. Once tested, it was determined the battery is
toast. Karl called Interstate and they
replaced it without any problem. Now, we
are having a fuel problem. Once it
starts it begins to starve and then immediately shuts off. It was decided at the last meeting that once
the electrical problems were fixed, we would bring it over to the shop that
Jason and Brett Spore work. So, expect
that we will have additional problems in the near future. Kelley is still working on the broken laser
head that was broken at one of our earlier events. Once she determines the exact damage an
invoice can be forwarded to Lou Greenberg.
Site Committee Update – Packwood has become a potential site
once again. Dick will know more about
this in February.
The site is in incredible shape because nobody has ever
parked on it before. It’s simply stored
a bunch of lumber. He has a meeting with
the Port of Shelton to address a few concerns they
have regarding our responses to their questions. Most of the issues arise from their lack of
knowledge regarding what exactly it is that we do. If all goes well, there may be a practice
held on Saturday to see whether this site can be used for future events. This event will not be opened to the autocross
list. It will be an invitation event
only to evaluate the site.
Safety Steward Class – Wayne
will be holding a SSS class sometime after the first of the year. Gretchen is collecting a list of people who
are interested in training and will contact them once the details have been
finalized with Wayne Rueter. Jim Wilson
is no longer our Divisional Safety Steward.
It is now Chuck Jarvie from the Oregon
Event #7 10/19 – Jerry Lamb is the Event Chair. We still need a safety steward for the
non-stock half of the day. Val Korry has
volunteered to cover when Scott is running.
Thank you Val and Scott! Jerry is
still looking for a bus driver. Tom has
agreed to cover this position. Thank you
Tom! There is a Porsche event on
Saturday and if it were possible for us to run their course backwards, it would
be much more efficient. This way it
would be possible for the van with cones, equipment, etc. to be used down in Shelton. Jerry will coordinate with Leeds Gullick and
Karen Babb. Tom has agreed to drive the
bus from Shelton on Saturday to Bremerton before Sunday’s event.
Event #8 11/2 – Still need an Event Chair and Safety
Stewards for this event. We are
fortunate enough to have an incredible group of Specialty Chiefs that make the
experience fairly simple and almost enjoyable.
04’ NWR SCCA Solo II Supplemental Rules – We need to come up with any rules
proposals for next season. Karl will
send a note out to the list that asks people to bring any ideas to the November
Solo Committee meeting.
2004 Schedule – It’s time to start thinking about what we
want to try and accomplish for next season.
site meeting is probably next month. Bremerton has an advisory
panel that Karl has been appointed to.
This will give him a much clearer understanding of how the event
coordination goes from the inside.
Please start thinking about where would like to hold our events and
possibly how many will might have. It
will probably be important to hold as many events in Bremerton as possible. We may want to hold more practices or
Director of Area 13 - John Martinson is running for
re-election for Director of Area 13 with opponents this year. Bud has had the opportunity to work with him
in the past and he has been instrumental about keeping Solo
strong in our area. Bud would like to
make a motion that this Solo Committee endorse him in
this election. Bud will address this on
the list and will also give a list of the names in attendance of today’s
meeting. Ron Bauer has asked to be kept
off this list until John has an opportunity to address a specific issue he has
brought up. This does not mean he will
not endorse him, but would like to wait until his issue has been addressed.
Year-end-trophies – Gretchen has volunteered to help
coordinate this. She will check with
Jodie LeCoque to see if she is interested in helping out. We should also be thinking about nominations
for Novice of the Year and Worker of the Year.
Adjourn - The
meeting was adjourned at 9:10 p.m.