SOLO II Committee Meeting Minutes 7/10/12
Members In Attendance— Gretchen Everett, Jodi Fordahl, Travis Boyle, Keith
Brown, Tim Weidemann, Dick Willy, Mike Miler, Karen Babb, Karl & Amy
Coleman, Tasha Mikko, Scott Miller, Charles Aggenbach, Russell O’Connell,
Meeting Minutes- Minutes were approved as written.
NWR Board Report (Glenn) - Karen Babb was present. The Time Trail events
were the main subject of discussion. Many people do not appreciate running
these events at BMP, but things are not quite together enough to run them at
the Ridge. The Mary Pang Unsung Hero Award was not able to be presented at
the banquet, but Karen was able to deliver it here. Congratulations to Mike
Miller this year’s recipient! Thanks for all that you do for our region
Mike. Karen reminded the group that attending this banquet is fun, and you
could win a fun prize in the silent auction. We will be awarding these
special awards again next year, so we need to submit names by mid-November.
Start thinking of people to nominate now.
NORPAC Report - (Keith) - Keith was under the impression that although
there is no longer a requirement to participate in a Divisional event to be
qualified to run at Nationals, regions could still hold Divisional events.
He was informed that this is incorrect and that no one was “allowed” to use
the term Divisional event anymore. The SEB wants people to use the term
“Super Regional” or “Inter-Regional”. This is not conducive to develop
sponsors to support these types of events. It was suggested that those
interested should speak to someone beyond the SEB.
WWSCC Report - (Keith) - Have not held an event since last month. Next event
will be the BEAC Enduro this Saturday at Shelton. They are going to need
many volunteers for their officers positions next year, so they will start
looking now. These positions are not nearly as involved as some of the SCCA
Drift Report - (Russell) - Held an event on June 24th. Things went very
smoothly. Record number of entrants at 40. Total take after Motor sports
registration fees was $2,865. This will definitely make up for the lost
fees from canceling the first event. The next event will be August 4th and
5th in Packwood. Still looking for more key volunteers to help run events so
that the program is not based solely on Russell in the future. They have
been trying to control their sound better, and have not been allowing cars
to run without a muffler. Russell is open to suggestions about how to
enforce more noise control limitations. He will also be needing fire
extinguishers in Packwood. The group discussed either leasing them from
BSCC or BEAC. This brought up a secondary discussion regarding the fact
that at least two of the SCCA extinguishers are dead. Karl Coleman has a
good hook-up to get this taken care of and will look at them at the next
Russell will stop by and pick up ours, and then we can use BSCCs. Russell
should leave the dead ones on the bus for Karl to look at.
NT Report (Mike Miller) - 288 total entrants. Some challenges with the
concessions, but Mike and his son actually filled in all weekend. Dick
wanted to give Mike a big thank you for working hard all weekend and not
even running. It was brought up that we might want to include the NT as two
of our events making our Championship series a total of 10. The group was
fairly split regarding this issue. Someone should bring this up at the
rules meeting in December for further discussion. Most felt that it would
help with attendance.
A major discussion regarding the party at the Fire Department was held. The
prices are extremely high, actually ridiculous. We were charged $15 per
person for the hamburgers and we are completely being taken advantage of.
The raffle was also brought up. Karl reminded the group that we did discuss
the fact that we were going to ask for higher quality items, and giveaway a
lower total quantity. The groups that did donate items under the premise
that lower quality items were “not being accepted” were almost offended when
it was discovered that several items just like that were given away (license
plate frames). Unfortunately, no one was contacted or given the opportunity
to donate a prize, and many people were confused about the overall goal. The
group was reminded that Mike did everything by himself and could not get a
volunteer to cover the party.
Pro Solo (Gretchen & Geoff) - One big issue was brought up. There was a
misconception with the t-shirt vendor and they had the understanding that
the Tight n’ Tidy logo was to be removed from the event apparel. Mike Miller
was not sure where the mix up happen, but sends a big apology to Karl and
Amy for this oversight. A big thanks to Chef Drew and his crew (Geoff, Tim,
and Gretchen) working in the Friday night Social Taco Truck. There was an
issue with the Challenge worker positions, and someone to replace those that
had been working on course. Pluses and minuses for holding the Grid inside
the building. Some people loved being out of the hot sun, but then didn’t
like having cold tires. Some also really liked the idea of being able to get
to the start line more quickly. The net overall impact was definitely a
Treasurer Report - A summary was passed around and discussed.
Event Chairs Openings - Still looking for volunteers to cover Regional Pro
Solo #2 (9/22 - Packwood).
Regional Pro Solo#1 - A total of 40 entrants. This was more than likely due
to the awful weather forecast predicting sideways rain, and low
temperatures. Jerry was extremely disappointed in the fact that the Solo
tree lights went down. Once a decision was made to continue on with the
event without the lights, things ran well. Keith apologized for the tight
right hand side course, but was pleased with the left side. A point was
raised asking why we didn’t do Challenge points at the end of the season?
Keith reminded us that the whole event was created to get people as much
exposure with this type of event format as possible, especially with the
challenges. The group wanted to send out a big round of applause to Dan
Podhola for making things happen in timing. He is constantly tied to the
computers making sure everything is running.
Event #4 - Eric was the event course. He felt there could have been a few
more adjustments made to the course and it could have been even more fun,
but everyone seemed to enjoy it once they ran it. A big kudos to Bud for
his efforts. It was brought up that we need to create a tackle box that has
back up cables for all of the electronic equipment we have (gender benders
for display boxes, etc.). It was also brought up that we need to be more
aggressive with our course workers whether it be our course chief, or a
safety steward to help make sure they stand in the proper places. There was
one worker out on the dog leg that was standing directly in the path of cars
under full throttle, and it took asking several people to get him to move
before it happened. It is also important to remember that we have Safety
Stewards to help police this, but we need to communicate issues like this
with them so they can actually help change it.
Novice School - Dick spoke with Joel Ferguson at the NT. He is planning on
contacting Brian Williams to finalize the plans and will communicate more
Solo Bus - Aaron Pailthorp will not be at any of the remaining events due to
family commitments. Dick will send him an email regarding the extra cables.
It was also brought up that there was a bag of sand in the bus that has
broken open so it might be nice to see if Kevin can do a little detail job
with an industrial vacuum.
Picnic Tables - Sean Green has offered to sell the plastic, fold up tables
used down in Packwood for $75. The group decided that we were not
Registration Canopy - Tasha reminded the group that we still have not found
the missing $1100 10’ x 20’ EZ up. She very clearly informed the group that
IF it was raining at our next event, she will be moving registration to the
building on the opposite side of BMP. Obviously, there are some issues with
this due to BSCC running simultaneous events. The group tried to get a
proposal on the table, but Tasha felt that she had already tried to come up
with a solution once, and her purchase was left out for someone to steal so
she didn't feel up to dealing with it again. It was decided that we should
buy two separate 10’ x 10” canopies. Dick will send another email to Aaron
about purchasing them prior to our next event. A motion was made to spend no
more than $400 total for both items. Moved and seconded.
Meeting adjourned at 9:01 pm.