WWSCC Report – Not
a whole lot to report right now. Five events on the calendar for the season.
US/OS will be held on May 30/31, BEAC Autopilot will be June 7, Miatacross will
be June 28, and BEAC Enduro will be July 26.
All of these events will be held at Sanderson Field in
Steward Report – Kumho will not being participating
in the 2009 Solo contingency program at all, and Bridgestone will not be
supporting the Pro Solo series. Keith
needs to call Nancy Downing at the National office to get the Divisional series
stickers. There is not going to be an
CPR/AID Training – Keith has not had the opportunity to schedule any dates. Glenn Austin has agreed to participate in the training.
Annual Tech – There were only 6 people able to attend the first round, so he will be doing additional appointments at our next event in Packwood. He will be sending a notice out to the list reminding people of this.
Event #1 – There were a total of 239 entrants, with tons of Novices due to the school the day before. Great course, and great weather. The last run was completed right at , but unfortunately there was a database issue and a majority of the last heat of the day had to be manually entered, so the trophy presentation wasn’t done until . As always with the first event, it was a nice opportunity to shake the dust off all of our equipment, and our Specialty Chiefs. Overall the event was very good. A big thank you goes out to Tim Irwin for taking on this task. There was one situation, where someone went all four wheels off. After the situation occurred, he then got back in line to compete again. After a discussion with a group of key people, Tim (event chair) felt it was appropriate to allow him to continue since it was reported that he came to a complete stop and used the grass to turn around. Several people in attendance at this meeting were concerned that this was allowed to happen. We have a rule in place that states all four
off means that you are no longer allowed to compete in the event. There should be NO interpretation of this rule. Four wheels off, regardless of the situation, means that you will be DSQ’d. This is not open for discussion, period. We also received an email that was forwarded from the Handlers, that there was a large amount of trash left on the site. There was some question, as to who left this, and whether we were allowed enough time to pick up our mess with the next group coming in.
Events Chairs for 2009 – We still need event chiefs for the 2009 season. The following people have already volunteered:
April 4th (Novice School/BMP) – Rick V. James Wege
April 5th (BMP) – Tim Irwin
May 2nd (Packwood) Core Workers Practice – Dick Willy
May 3rd – (Packwood) – Jackie Cornwell will cover the event ONLY IF necessary.
May 16th (Packwood) Pro Solo – Keith and Kristi Brown
May 17th (Packwood) – Karl and Amy Coleman
May 24th (BMP) – Mike and Carol Leuty
June 20th (Packwood) Pro Solo – John and Laura Kimball
June 21st – (Packwood) Enrique Garcia
July 5th (BMP) – NEED VOLUNTEER
July 10th – 12th (Packwood) NT – Joel Ferguson
July 14th – 16th (Packwood) Evo Schools – Keith Brown
July 17th – July 19th (Packwood) Pro Solo – Gretchen Everett and Jerry Lamb
August 15th (Packwood) – Open Practice – Peter Umino
August 16th (Packwood) – NEED VOLUNTEER
October 4th (BMP) – Ron Bauer
Specialty Chiefs – We still need an Equipment Chair. Tim Irwin passed along that Garrett Bickerdike might be interested in this position if someone contacted him with more details.
Wireless timing equipment – Jackie gathered a group of key people to research the purchase of a wireless timing system. The total cost of the necessary equipment is $2213, and an additional $189 for the case. If we were to replace the cable we have now (which was donated at the time, and is really meant for interior use) we would need to upgrade to a better quality and would cost over $50 for 1,000 feet. What are the benefits of a wireless system? It is a lot easier to set-up; it allows us greater opportunities for better course design as we would not be limited by where wires cross over the finish, start. As Timing Chief, Ron feels that the equipment we have right now is on its last legs, and moving to this type of system would open up possibilities that we haven’t even thought about yet. Additional antennas can be purchased if we find that we are seeing distance issues. A motion was made and passed to spend no more than $2500 for this system.
Procedural Change for waivers – In consideration of several changes in the way SCCA handles memberships and waivers, Joel Ferguson (Chief of Waivers), recommended the following procedural changes. At the event generally: wristbands continue to be worn as they are now (see Solo Rule 184.108.40.206, below). Hard cards can be worn in lieu of a wristband, and must be generally visible as wristbands are. At the gate (three possible wrist bands): Those with a hard card may display it to the waiver worker and drive through. Everyone in the car must have a hard card or they must stop and sign waivers for those who do not. The hard card holder can stop and get a wristband if they wish to do so, without signing the waiver. Three wristbands are provided based on a status (when the individuals sign the waiver, if they do not list their member #, the waiver worker will ask if they are a member or not, and hand out wristbands accordingly): SCCA members allowed into “hot” areas get one color, non-members allowed into “hot” areas get a second color, members and non-members not allowed into “hot” areas get a third color (this includes minors without signatures by both parents, and SCCA minor members under 12).
At registration (member “hot areas” wristbands only): Member “hot areas” wristbands will be available for those with hard cards that want to get one at registration rather than at the gate. Member “hot areas” wristbands will be available for those who join (weekend or full membership) at registration. This option cannot be provided to anyone under 18 without confirming that both parents have signed the waiver (this will be the case if they have a non-members “hot areas” wristband). Going onto course: when in doubt about the membership or “hot area” status of anyone in grid or going onto course, grid workers or the Starter can ask to see the wristband or hard car. Anyone who cannot display an appropriate wristband or a hard card will not be allowed in grid or on course. Anyone who chooses to wear their wristband somewhere on their person other than on their wrist will still have to display the wristband when asked to. The group agreed these procedures should be implemented.
Someone suggested that we create signage/posters that remind people exactly which bands are for what, and also help those wearing them to understand what restrictions are associated with each color wrist bands, but the group felt it could be addressed with good communication with those in key positions. We can use the SCCA bands for those with memberships, then purchase two additional colors (the same that drift is using, to help keep coordinated) for
each of the other options. Joel will not be in attendance at the second event, and Tim will be covering the event instead.
He will work on getting this implemented by the third event. He is very open to suggestions, and would be very flexible to adjust as necessary in the future.
Membership Fees – A suggestion was made that since we are rapidly depleting the money in our reserves, it is time to address increasing our event fees. A motion was made to increase our entry fees by $5 across the boards. A second motion was made and passed to table this discussion until next month’s meeting after we have the opportunity to review P&L statements for the past two years worth of events, and a history of the past three prior seasons. Lou Ann has agreed to gather this information before next month.
Meeting adjourned at 9:05 p.m.