SOLO II Committee Meeting Minutes 4/13/04
Members in Attendance – Jerry Lamb,
Gretchen Everett, Aaron Pailthorp, Dick Willy, Val Korry, Mark McCooey, Bud
Bohrer, Mike Leuty, Tom LeCoque, Jodie LeCoque, Karen Babb, Wayne & Sharon
Reuter, Keith Brown, Kevin Dietz, Jodi Fordahl.
Minutes Review – Approved as
Board Report – The region has
$1800 in the bank and no outstanding invoices.
We are doing okay right now. Race
held a ground school, driver’s school, and a test and tune and they made $500
total. Solo reported events number one,
two and three. Rally had a Do-Wop event
with 33 entrants. The Oregon
Trail rally will be held on April 21 – 23. April 18th they will be holding
their annual highway clean up; everyone is welcome to join them. The gimmick rally will be held on April 25th. Please check the web site for further
details. They are currently working on
refreshing the web site. We currently
have 1390 members. They are currently
giving -each new member a certificate for a free NWR patch or pin. The region may be holding a rally-cross on
June 12th unless there is a significant conflict with any of the
venues schedules. An agreement was made
to table the discussion for raising fees until next quarter. Karl made it
perfectly clear that Solo was not willing to pay
additional fees until all of the venues are current with their fees. Solo will be donating $100 to Dick Buckingham
to help with the costs associated with bringing him back to the U.S. after his accident in Australia. Since the region has continually missed
sending out the proper notification for the expired tabs on the Solo bus and
trailer, they have finally allowed Solo to be the registered owner of the bus,
so that the paperwork can be send to Lou Ann.
Karl will take care of getting the addressed changed for both the
trailer and the bus.
Treasurer’s Report –
Unfortunately, Lou Ann has broken her collarbone and is unavailable for the
evening. Since we’ve had four events
back to back, we do have some money in our accounts, but she has reminded us
that we should not go hog wild.
WWSCC Report – Jerry handed over several outstanding
invoices. NWDE has been added to the
schedule for June 6th. The
slush banquet will be at Bison Creek Pizza on Saturday. The cost will be $6 per person. They would like to remind everyone that it is
the Event Chair’s responsibility to make sure the hotline has been updated with
the proper information.
Equipment Report –.
Everything made it over to Yakima
and back with no problems. At the last
meeting it was approved that we would put the bus on a regular maintenance
program. Per the last meeting we will do
the following program from Brett & Jason Spore’s place of business: 2004 –
C less coolant, 2005 – A, 2006 – B, 2007 – A, 2008 – B, 2009 – C. It was voted and approved to purchase a spare
tire and wheel for both the bus and trailer.
Jodi Fordahl has volunteered to do the research if someone provides her
the proper information. It was also
voted and approved to purchase a jack, lug wrench and roadside emergency
kit. Jodie and Tom will take care of
purchasing these items. Everyone was
impressed with the set-up that Joe G. has created for the results system. He has reminded everyone that this is a work
in progress and will continue to evolve.
Tech – So far Keith has tech’d about 45 cars. He feels that things are going very
well. It will be available at the next
SCCA on May 23, but that will be the last opportunity. He will begin spot checks of random cars
Safety Steward Class – We held the class with 10 students. Wayne
felt it was a good class. Out of the 10
people we had 6 people who have already signed up for both of their deputy
events. It was brought up that the
Safety Stewards should be wearing the proper yellow baseball caps. Karl also brought up the fact that safety
vests are available. This will help
clearly identify the steward in charge.
The group agreed that vests would be more comfortable for people. A motion was made to purchase 6 vests
total. Karl will make arrangements to
Novice School 3/27 – There will be a total of 47 students. There were eleven students who did not show
up. Jodie feels it is very important
that for all future events, the school be a pre-registered AND pre-paid
situation. This will help eliminate the no shows.
Everyone who wanted to go to the school was able to
attend. Overall, things went well. There was something new this year. They had an actual “worker”
instructors on the course, teaching people how to start, work the radio,
etc. The only thing brought up was that the instructors were running on course, while the safety
steward was having lunch. Several of the
cars had also gone out without going through tech. This is important to pay attention to in the
Event #2 (3/28) – Jodie L. was the event chair. There were a total of 207 entrants. Jodie felt it was a good event. The only question she brought up was exactly
what to do with people who show up in afternoon that are suppose to run in the
morning. The group felt that Jodie dealt
with the situation that day as well as she could have. The regional “supps” say that running out of
group must be because of a “real” reason, ie. a
funeral, a flat tire, a work schedule conflict, etc. The event chair must approve out of group
requests before registration closes for the proper half of the day. The second issue raised that day was whether
it is legal for more than two drivers to compete in one car in one heat. A motion was presented and approved that the
regional supplemental will be changed to reflect the fact that there shall be
no more than two drivers in one car per heat, unless there is a mechanical DNF
that occurs after the run group has begun running.
Event #3 (4/4) - The pre-event social held at Grant’s Brewery
was the largest ever held with 48 people attending. The event went great and
each entrant received five runs. The
final count was 155 entrants. All double
entrants only received four runs. The
new chief of waivers created several new tools that were tested for this
event. This included clipboards with
detailed instructions that should be viewed by ALL entrants who are working
this area. It is important that each
worker understand the difference between a regular waiver and a minor
waiver. Bud is working hard to handle
this situation and should be applauded for his efforts.
Specialty Co-chiefs of Waivers -. After working waiver
patrol at the gate for event #2 in BMP, Bud has volunteered to be CO-chief of
waiver patrol with Shelby Gill. He has
created a box with all of the supplies necessary to cover the gate. One person should be designated to bring the
box to the event so that obtaining signatures can begin immediately. Bud felt
that the gate at BMP should not be opened until the person with the box arrives
on site. He has prepared a job
description that details all of the important information for this
position. A suggestion was made that the
waiver “box” be kept on the Solo bus so that one person is not responsible for
bringing the box to each event. Bud
assured the group that he will be responsible for finding this person and
making sure they are accountable for bringing everything.
How many runs to count? – Mike Leuty raised the question as to
how many runs should actually be used for scoring our regional events. Since the standard for SCCA events is based
on three runs, he felt it was important for our region to support this standard
by following the same type of system. Oregon region has a
policy in place that allows for extra runs in each heat, but the first three
runs are the only ones used for the final scoring. Although a majority of the group agreed with
this idea, until Jodi can speak with Scott regarding a program revision, the
idea cannot be put into motion. We will continue to research this issue and
present additional information at the next meeting.
Numbers for sale – Tim
Irwin was looking into creating numbers that could be sold at each event. This would not be something that entrants
would be forced to use, simply as an add-on benefit provided by our group that
could potentially create a small amount of income. Tim has been dealing with Kim Hiskey and she
can provide 20 sets of numbers and letters. He does not have a package price
and we aren’t exactly sure what the total cost would be yet. The group felt that Tim should gather some
additional information at present it at the next meeting.
(5/22) – The event will be held at BMP.
We still need an event chair. Practices
are usually low maintenance and are a large source of income. There were no volunteers. Karl will make a request on the list.
Event #4 (5/23) – Jerry
Lamb is the event chair for this event.
Event #5 with BSCC (5/30) – This event will be held at BMP.
We still need an event chair.
This event will be running in conjunction with BSCC. This should be helpful to BSCC because they
have been having difficulties finding event administrators. This allows them the chance to hold an event
with very little effort on their behalf.
We will be holding a club class to accommodate BSCC members and there
will be an additional $10 fee to be scored for both SCCA and BSCC.
Evolution – Geoff
Newman has stepped up to chair the entire Evolution school process. This includes hotel accommodations, lunches,
etc. Karl is trying to work with BMP to
drop the site fee, but if they are unwilling to work with us Evolution will be
happy to hold the events at Cheney Stadium.
This might allow the school to be held over a weekend, rather than
during the week of National Tour.
National Tour - We need an event chair. Karl will continue trying to convince Scott
Miller to do it again for a second time.
Schedule Flyers – Dick
Willy created a flyer including our Solo schedule and all sponsors that is
available to take to different places of business for additional club exposure.
Karl will look into exactly what it will take to begin using
the SCCA paypal account for future events.
Karl will add to the Event Chair checklist that an
announcement should be made at the driver’s meeting reminding people that
proper shoes must be worn while driving on course.
The meeting was adjourned at 9:35 p.m.