SOLO II Committee Meeting Minutes 3/09/04
Members in Attendance – Jerry Lamb,
Gretchen Everett, Lou Ann Christensen, Aaron Pailthorp, Dick Willy, Val Korry,
Mark McCooey, Bud Bohrer, Mike Cangie, Mike Leuty, Scott Miller, Ron Bauer, Tom
LeCoque, Tim Irwin.
Minutes Review – A few minor typo changes in the January minutes.
Board Report – After
further review of the sanction fees, it was determined that Rally hadn’t paid
any of their fees for 2003. It was
clearly stated that Solo is totally opposed to the
raise and the group agreed to wait and see what the additional Rally money does
to the overall situation before they make any decisions to go up against the
Solo group. There was a rally cross with
97 entrants. Kevin Dietz chaired the
event along with Sherry Masterson. All
event proceeds went to the general regional fund. Lesson learned, more
coordination between venues. It was
clear that the focal person should be an autocross person just based on the
fact that it was so similar to an autocross event. Race held their racing seminar with 13
attending. They will be holding a high
performance car clinic on April 3. No
fancy car will be necessary. You can
show up with your autocross vehicle. Due
to cost efficiencies the Nov/Dec and Jan/Feb. newsletter issues will be
consolidated. The all-city rally is
coming up on April 25th. This
will be a gimmick rally that is usually a great time.
Treasurer’s Report – Please see
attached. Not much activity during
January/February. First event was held
in March, so we will see some income.
WWSCC Report – WW is working on a remote timing display. John Henderschott is the new WW
secretary. Slush 3 was held on January
29th. Ace is putting on an
event Oct. 3rd and Miata Club on August 8th. Next meeting is March 16th, a
Tuesday rather than March 15th so that people can travel back from
LA. The first event will be April 18th. A question was raised regarding how many
people took advantage of the “hire a worker” situation at the last slush
series. A bigger discussion was held regarding the general pool of workers
being used by this club vs. having all of the other WW clubs step up to make
sure that event can actually be held in a timely and safe environment. Several ideas have been discussed to help
them with the organization of their events.
The club has been offered training on several occasions and tends to
ignore these requests. A suggestion was
made that ALL event chiefs be mentioned in the event plan, but unfortunately
these chiefs just don’t hold enough experience.
Equipment Report – Solo Bus Maintenance; Karl received a packet
of information regarding preventive maintenance from Brett & Jason
Spore. Most of the scheduling
information was more applicable to heavy fleet use, but when scaled back
according to our use could be helpful.
The prices were reasonable and the logic seemed to make sense. Karl
passed around the information for people to review. The van is due for an oil change, so a motion
was made and passed to send the bus E.K. Bus Sales and have it checked
out. Karl will work with them to
determine which items need to be done based on work that’s been done
recently. An amendment was made to add
that once a year we also have the brake system flushed out. We also need to have the trailer brought to
sky-race trailers once a year to have maintenance done. Wireless Mics; they were used at the last
event and the only problem seemed to be the wind. It will be necessary to purchase some wind
balls to cover the top. A suggestion was
made that to help with mud gathering in the timing van a yard of gravel be
brought in and placed in the spot that we always park the van. Karl will talk to BMP to see their feelings
regarding the situation. A suggestion
was also made that we do a little more research before purchasing the radios to
make sure that we are getting a reliable product.
Event Chairs for 04’ – Jodie LeCoque has volunteered to cover event #2, which will now be held at
BMP. The May 23rd event will
be held at BMP. We still need to cover
two events on May 30th and October 24th. Both October 10th and 24th
events will be held at BMP.
Annual Tech – Annual
tech will be held on March 20th at Fordahl Motorsports. Keith is also planning on holding a second
clinic at Jim’s Details Shop. You must
have competed in at least 5 events in each of the past two seasons. Keith will
post more information on the autox list with details of all of the
Event #1 Recap - The
event chair Scott Miller made one comment, it was “damn wet!” Course set-up was done in the dark due to
scheduling conflicts. The course was very interesting and many people hit cones
on every single run. There didn’t seem
to be much confusion regarding the new classing structure especially with the
great handout that Mike Leuty created and all of the hard work Jodi put into
database changes and corrections. Scott
received a nice round of applause.
Consolidated classes & New registration process – The new procedures seemed to work
well. The changes were very well
received. The only problem encountered
was a power issue for the laptop to do live data entry. Rather than borrowing the generator from
timing it will be important to find something that can be used specifically for
registration. There was also an issue
with transferring the data with a floppy disk from registration to timing. We may need to develop a wireless
network. Joe is working on one for the
timing display that we may be able to hook into. Scott Miller has the inverter.
Posting/Radios/Headsets – The
consolidated classes worked fine, but it makes posting extremely
important. Without an announcer who was
totally on the ball letting people know what was going on competitors did not
have any idea where they stood in their class.
Printing results can be done between runs very easily. It will be necessary to get an additional
power strip for inside the van. We will
continue to work on this issue with Joe and his wireless network idea that may
actually be able to feed the timing display.
We all agree that this is an important issue and will come up with a
solution for this problem.
Safety Steward Class – We
will be holding a class on Sunday, March 13th. We currently have 10 people signed up to
attend the class.
– The Novice School
will be held on March 27th at BMP. She currently has several instructors and has
received about 140 emails. She needs to
go through them and see exactly how many of those are students. She will keep us updated on her needs.
Event #2 – Jodie LeCoque has volunteered to be the event chair. It will be held at BMP on March 28th. Thank you Jodie!
Event #3 – Karl and Kevin have volunteered to be event
chairs. Thanks guys! The pre-event function will be held at
Grant’s Brewery the night before hand.
To help not blow-up the timing van, Kevin has agreed to pull the trailer
behind his personal vehicle. A motion
was made to pay for Kevin’s diesel fuel from Seattle
to Yakima and
back again. Jodie and Tom have
volunteered to drive the bus over.
Clarification – Event Chair and Solo Bus driver both get free
entry to the event they are volunteering for.
This means one event chair and one bus driver. If more than one person volunteers, they will
need to work it out between the two of them.
Last year a decision was made to give each specialty chief a free
rulebook. A motion was made and passed
that we NOT do this again next year. We
will continue doing the Chief’s Jacket and patches instead.
The meeting was adjourned at 9:08 p.m.