SOLO II Committee Meeting Minutes 1/13/2015

Members in attendance – Gretchen Everett,  Tim Weidemann, Keith Brown, Laurie Hyman, Mike Leuty, Geoff Clark, Caitlin Snell, Chip H., Doug & Tasha Mikko, Amy Coleman, Charly Spyksma, Ron & Alyson Bauer, Dick Willy, Val Korry, Fast Mike, Kevin Dietz, Jean Clayton, Charles Aggenbach, Tim Stake, Jerry Lamb, Shane Jensen, Karen Babb, Bud Bohrer

Meeting Minutes – Motion was made to approve as written.  Motion passed.
    
Northwest Region Board Report (Karen) – Treasurer is currently working on a top down overview of the region and each venue for 2014.  Working on a new webpage site structure and will be moving to a formatted version being distributed by the National office.  They are just beginning to work on how the infrastructure will work, so now is a good time for our group to decide what content and information we would like to see included for the Solo section.  With all of the activity going on at BMP, we need to make sure that our region removes anything currently being stored.  John Taylor is working with Circuit of the NW to get this accomplished.  

Treasurer's Report (Kristi) – No activity since last month. Nothing new to report.

NORPAC Report (Keith) – The NORPAC Convention is next month. There will be more information to cover at next month’s meeting.  

WWSCC Report (Keith) – At this time, there is still no President.  WW will no longer be in existence without this position being filled.  The meetings have been placed on hold until someone volunteers to run them.  Without meetings there can be no events. They are also looking for a new secretary, but this is obviously second in need to someone who can run the meeting and handle the rules process.  It was suggested that maybe this meeting could be held the same the day as the Torque Steerers meeting and they could have facilitate some of the admin responsibilities, but they would not assume full responsibility of running things.

Equipment Report (Mike) – The backup scanner was finally returned by Jodi.  Mike now has possession.  The Solo bus hasn’t been looked at yet, but a decision has been made to keep storing it at Kevin’s. 

New Business

Sites Updates – Construction at BMP will begin around June 1st.  The road currently ending where our registration is now held will then be the entrance to the site.  We will need to evaluate how we organize the paddock space, and also where grid will be located but this should be okay out on the runway. Gretchen was curious if anyone had new information about the Union Pacific site.  Karl has been the contact person, but there is nothing new to report.  We are looking at a possible new site in Seattle near East Marginal.  Ron Bauer felt like this space was not usable due to uneven pavement, and not enough space, but Gretchen would like to pursue the opportunity.  She feels like it doesn’t hurt to have someone like Karen Babb or our site committee do an official site review. She is currently waiting to get the contact name and information from John Taylor, but will continue to determine if this is even a possibility.

Practice at Emerald Downs - We have been approached by TS to find out if we are interested in co-sponsoring a weekend at Emerald Downs March 7-8.  TS would hold a championship event on Sunday and NWR SCCA would hold a practice on Saturday.  The two groups would pool monies for the weekend and split the costs and profit, if any.  The total cost of the weekend will be about $5k.  A motion was made and approved.  Gretchen will work on organizing the event as soon as all of our Specialty Chiefs are in place for the season. 

CAM Classes – It was brought to Gretchen’s attention that although we ran the CAM classes last year, they were not officially listed in the run/work order or listed in the Supplemental rules.  We will be offering CAM-T, CAM-S, and CAM-C.  They will all run together in the NS half of the day, each with an individual index.  This was noted and Karl and Amy will add it to this year’s run/work order. 

Run Order for event locations – It was determined that we do not need to make any changes to the run order this year.  Both Stock and NS will each run an even number of morning events in Packwood. 

Need Specialty Chief Volunteers - We are still looking for volunteers to cover the following positions listed as OPEN. Anyone interested in helping to fill the positions for the 2015 season should contact Gretchen Everett. Remember this is one of only a couple ways to gain entry into the Core Workers practice.

Course: OPEN
Grid (Street): Keith and Kristi Brown
Grid (NS): Charly Spyksma
Sound: Tim Stake
Novice (Street): OPEN
Novice (NS): Kurt Rehm
Registration (Street): Laurie Hyman
Registration (NS): Brent Glad
Safety: Tim Weidemann
Insurance: Gretchen Everett
Set-up/Tear Down (Street): OPEN
Set-up/Tear Down (NS): Caitlin Snell 
Tech (Street): Dieter Beldi?
Tech (NS): Charles Aggenbach?
Timing (Street): Scott Dixon
 Annie Gill
Timing (NS): OPEN
Waivers: OPEN
Workers (NS): OPEN
Workers (Street):  Amy and Karl Coleman

Event Chairs - Still looking for Event Chairs for a majority of the events this season.  Anyone interested in volunteering should contact Gretchen.  This is the OTHER way to gain entry into the Core Workers practice. 

Practice (Emerald Downs) March 3/7:
Event #1 (BMP) 4/12:
Regional Pro Solo #1 (Packwood) 5/2:
Event #2 (Packwood) 5/3:
Novice School (BMP) 5/23:
Event #3 (BMP) 5/24:
Regional Pro Solo #2 (Packwood) 6/6:
Event #4 (Packwood) 6/7:
Open Practice (Packwood) 6/27:
Event #5 (Packwood) 6/28
National Tour (Packwood) 7/11-7/12: Laurie Hyman?
Pro Solo (Packwood) 7/18-7/19:
Event #6 (BMP) 8/2:
Core Worker’s Practice (Packwood) 8/22:
Event #7 (Packwood) 8/15:
Event #8 (BMP) 10/4:

Old Business

2015 Jr. Karting Program – The submitted proposal was approved by National office.  We are now officially allowed to offer a JA and JB classing structure.  Anyone interested in obtaining a Youth Steward license should contact Gretchen.

2015 Supplemental Rules change process – 

Proposal #2

Current Rule:  17A. Stock Race Tire (Plus a little bit) Author: Keith Brown 

EXISTING RULE:

17.  INDEXED TIRE CLASSES

17A. Stock Race Tire

Two indeed classes will be provided: one Open, and one Ladies.  Class designation is an “R” following the normal class letters e.g., ASR, CSLR).  The class is for cars prepared to the Stock Class rules using autocross DOT-approved tires (R-compound).  The current National PAX/TRP Index values will be used to compute times for scoring (see Rule 16 for formula).

17B. Non-Stock Street Tire

Two indexed classes will be provided: one Open and one Ladies.  Class designation is a “T” following the normal class letters (e.g., ASPT, CSPLT).  The class is for non-Stock cars using non-autocross DOT-approved tires.  Purpose-built autocross or road racing (R-Compound) tires are not allowed.  See SIIR section 14.3 for tire eligibility specifics.  The current National PAX/RTP Index values will be used to compute times for scoring (See Rule 16 for formula). Street Touring classes are not eligible. 
 
PROPOSED RULE:
17.  INDEXED TIRE CLASSES

17. Non-Stock Street Tire
Two indexed classes will be provided: one Open and one Ladies.  Class designation is a “T” following the normal class letters (e.g., ASPT, CSPL).  The class is for non-stock cars using street tires.  Purpose-built autocross or road racing (R-compound) tires are not allowed.   See National Solo Rules section 13.3 for tire eligibility specifics. (However, per NWR Supplemental Rule 15, the minimum allowable treadwear rating for Regional events for 2015 is 140.)  The current National PAX/RTP Index values will be used to compute times for scoring (See Rule 16 for formula).  Street Touring classes are not eligible.
Motion Passes: Unanimous votes in favor.

B.  Add SSR to the class list for NS1. The new class list for NS1 is SSR SSP ASP BSP ESP
Motion Passes: Unanimous votes in favor.
Proposal #3

Authored by: Mike Leuty

EXISTING RULE:

18.  NOVICE CLASSES

Two Novice classes will be provided: one Open and one Ladies.  Class designation will be NOV (or NOVL). The classes are intended to be transitional classes for new Solo drivers.  Event trophies will be awarded per the Solo Rules (limit 5), but year-end class trophies will not be awarded.  However, a Novice Driver of the Year will be selected from new competitors.  A Novice is an individual competitor who has not competed in more than three (3) SCCA regional events. A competitor who has competed as a Novice three (3) times must move to a regular class.  Tires for Novice classes must comply with the Street Tire class restrictions (see Rule 17).  The Novice classes are not intended for drivers who cannot run in their regular run group but have failed to meet the provisions of Rule 13. 

PROPOSED RULE:

Two Novice classes will be provided: one Open and one Ladies.  Class designation will be NOV (or NOVL). The classes are intended to be transitional classes for new Solo drivers.  Novice classes will be available in the AM session and the PM session (NOV AM and NOV PM) but a competitor may enter only one Novice class per event.  For example, if a competitor runs NOV AM, he/she may not run NOV PM at the same event (but may run either session at another event).  NOV AM and NOV PM will be computed separately at each event, but not for year-end results. Event trophies will be awarded per Rule 22 (Awards), as well as year-end class trophies. 

A Novice is an individual competitor who has competed in not more than eight (8) SCCA Regional events. A competitor who has competed as a Novice eight (8) times must move to a regular class.  Tires for Novice classes must comply with the Street class restrictions (see rule).

The Novice classes are not intended for drivers who cannot run in their regular run group but have failed to meet the provisions of Rule 13; those drivers may run Time Only.  A Novice Driver of the Year will be selected from new competitors. 

Reason for change:  This allows Novices to compete for year-end trophies, and allows them to spend up to a whole year in the class.  There is no penalty for winning the class at one or more events. 

Proposal passes: 10 in favor.  1 against. 

Proposal #4

Author: Mike Leuty

EXISTING RULE:

19. INTERMEDIATE STREET TIRE

Two Intermediate Street Tire classes will be provided, one Open and one Ladies.  Class designations will be IT or ITL.  Drivers eligible for this class will have less than 3 years of Solo competition experience.  Participation will be at the discretion of the Solo Director or Manager.  All cars meeting the following requirements will be eligible to compete: vehicles must be licensed and street legal, compete on DOT street-legal tires with a tread wear rating of 10 or greater, and pass the safety and tech inspection.  Times will not be indexed.  The year-end champion will not be eligible for this class in subsequent years. 

PROPOSED RULE:

19. INTERMEDIATE STREET TIRE

Two Intermediate Street Tire classes will be provided, one Open and one Ladies.  Class designations will be IT or ITL.  Drivers eligible for this class will have no more than two years of Solo competition experience.  Participation will be at the discretion of the Solo Director or Manager.  All cars meeting the following requirements will be eligible to compete: vehicles must be licensed and street legal, compete on DOT street-legal tires with a tread wear rating of 10 or greater, and pass the safety and tech inspection.  Times will not be indexed.  The year-end champion will not be eligible for this class in subsequent years. 

Reason for change:  “Less than 2 years” means 1 year.  That means a competitor may only compete in this class in his/her first year of competition.  That is hardly “Intermediate.” Changing it to “less than 3 years” allows someone to run in Novice for a year, then Intermediate for a year (or up to 2 years in Intermediate) before being required to run in a regular class. 

Discussion: A suggestion was made that the wording be changed to no more than or up to two years rather than less than three. This was revised. It was also suggested that we add a comment that says also according the discretion of the Solo Director.  Mike will also delete the sentence regarding tire tread. 

Proposal passes.  13 in favor. 0 against. 
 
Proposal #5

EXISTING RULE

26. 2014 PAX/RTP INDEX

For the 2014 Northwest Region events, the results for Street class cars will be calculated using the 2014 Street-R indexes (Street-R is the new name for the R-compound Stock classes) multiplied by a 0.980 modifier.  All other classes will use the 2014 index un-modified.

The indexed time is calculated as follow:  Time = (scratch time X PAX Index) + penalties.

PROPOSED RULE

26. PAX/RTP INDEX

The PAX/RTP performance index developed by Rick Ruth will be used for any classes requiring an index to be applied.

The indexed time is calculated as follow:  Time = (scratch time X PAX Index) + penalties.

SS    0.843        SSR    0.860        SSP    0.872        XP    0.906        AM    1.000
AS    0.831        ASR    0.848        ASP    0.866        BP    0.881        BM    0.965
BS    0.828        BSR    0.845        BSP    0.863        CP    0.864        CM    0.922
CS    0.817        CSR    0.834        CSP    0.861        DP    0.879        DM    0.920
DS    0.809        DSR    0.825        DSP    0.855        EP    0.876        EM    0.926
ES    0.811        ESR    0.828        ESP    0.849        FP    0.883        FM    0.924
FS    0.813        FSR    0.830        FSP    0.839        GP    0.850        FSAE    0.989
GS    0.796        GSR    0.812                                    
HS    0.788        HSR    0.804        STF    0.801        SM    0.870        KM    0.957
                        STC    0.824        SMF    0.851        JA    0.880
                        STS    0.829        SSM    0.882        JB    0.842
                        STR    0.838                    JC    0.741
                        STX    0.827                        
                        STU    0.846    
                    

Proposal passes.  13 in favor. 0 against. 

Proposal #7
Author: Doug Mikko
EXISTING RULE:
16. PAX CLASSES

Four PAX Index-based classes will be offered: Open PAX, Open PAX Ladies, Non-Stock PAX, and Non-Stock PAX Ladies.  All cars are eligible to compete in Open PAX and Open PAX Ladies.  Non-Stock PAX and Non-Stock PAX Ladies are limited to cars in the Street Touring, Street Prepared, Prepared, Modified, and Street Modified class (ALL NS classes).  Class designation is an “X” following the normal class letters (e.g., ASX, CSPLX).  The PAX/RTP Index (Rule 26) values will be used to compute times for scoring. Street Touring cars run with the stock classes.

PROPOSED RULE:
    
Four PAX Index-based classes will be offered: Open PAX, Open PAX Ladies, Non-Stock PAX, and Non-Stock PAX Ladies.  All cars are eligible to compete in Open PAX and Open PAX Ladies.  Non-Stock PAX and Non-Stock PAX Ladies are limited to cars in Non-Stock Street Tire, Street Touring, Street Prepared, Prepared, Modified, and Street Modified class (ALL NS classes).  Class designation is an “X” following the normal class letters (e.g., ASX, CSPLX).  The PAX/RTP Index (Rule 26) values will be used to compute times for scoring. Non-Stock PAX competitors running with the Non-Stock Street Tire index tire modifier (per rule 26) are prohibited from changing their class index after registration has closed. 

Explanations:  1. Include the class/structure defined as “Non-Stock Street-Tire” as eligible to participate in Non-Stock PAX. The class is defined in Supplemental Rule 17B and includes all non-stock cars using non-autocross DOT-approved street tires.  This group will use the “Street Tire” index modifier as defined in supplemental Rule 26.  2.  We need to disallow competitors trying to gain an advantage by changing tire types and consequently their indexes (i.e.: due to changing weather conditions) during competition. 

Rationale: It is the hope of this proposal, if implemented, to garner further participation in the NS-PAX class.  This would allow competitors with non-stock cars on street tires a place to compete on a higher level than they might otherwise obtain in the standard Non-Stock Tire class. 

Proposal Fails:  5 in favor. 7 Against.

Proposal #8

Author: Doug Mikko

EXISTING RULE:

23.  SCORING

The fastest of the timed trophy runs, plus any penalty seconds applied will be used to determine a competitor’s place in class.  Unofficial results will reflect the raw time plus all cones and gates. ALL timed runs at any given event would be considered “competition runs” for all classes except OPAX(L) and NSPAX(L). OPAX and NSPAX classes will score no more than three runs for each event. For all other classes all competition runs would be scored for the event and year-end season awards.  A Competitor’s score should be posted as soon as practical after the run and should be posted prior to the start of the competitor’s next timed run.  The posting of Class Standings should be regularly updated during the Run Group.  Final Class Standings must remain posted for a minimum of 30 minutes to satisfy time limits for filing any timing and/or competitor protests.  

The “performance index” system will be used in awarding season points to competitors, as follows: Points = (Fastest time in class/Competitor’s best time) x 100.

PROPOSED RULE:

23.  SCORING

The fastest of the timed trophy runs, plus any penalty seconds applied will be used to determine a competitor’s place in class.  Unofficial results will reflect the raw time plus all cones and gates. ALL timed runs at any given event would be considered “competition runs” for all classes except OPAX(L) and NSPAX(L). OPAX and OPAXL will score no more than three runs for each event. For all other classes all competition runs would be scored for the event and year-end season awards.  A Competitor’s score should be posted as soon as practical after the run and should be posted prior to the start of the competitor’s next timed run.  The posting of Class Standings should be regularly updated during the Run Group.  Final Class Standings must remain posted for a minimum of 30 minutes to satisfy time limits for filing any timing and/or competitor protests.  

The “performance index” system will be used in awarding season points to competitors, as follows: Points = (Fastest time in class/Competitor’s best time) x 100.

Explanation: This proposal removes the Non-Stock PAX and Non-Stock PAXL classes from the “3 scored run” rule.

Proposal Passes. Unanimously in favor

Proposal #10

Proposal:  Improve our sound measurement procedure, lower our sound limits and increase our penalties.

EXSITING RULE:
33.  SOUND 
1.1    PROCEDURE
1.1.1   A section of the course shall be selected as the measurement site. The section shall be located where all vehicles will be driven at full throttle as much as possible, i.e. a straightaway. An area 100 feet wide (from course centerline) on each side of this section of the course must be free of reflective surfaces larger than a lamp post.
1.1.2    The meter shall be located 50 feet from the edge of the course, centered in the section, and perpendicular to the direction of travel of the vehicle.  The meter shall be positioned 3 to 4 feet from the ground. All readings shall be taken on the "A" scale, under SLOW response.
1.1.3    All cars passing through the measurement site shall be monitored. All cars shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class and number. As the vehicle passes, the highest reading shall be noted. 
1.1.4    Course communication should report noise readings above 95.0 dBA.

1.2    Policy for Readings between 95.0 AND 98.0 dBA
1.2.1    Notification to drivers of vehicles with readings of 95.0 to 98.0 dBA shall be made as soon as possible, preferably on the day of the occurrence.

1.3    Policy for When Noise Level Exceeds 98.0 dBA
1.3.1    A run shall be defined as any time the vehicle enters the track, regardless of specific driver.
1.3.2    Any run that results in a reading in excess of 98.0 dBA shall be disqualified. There shall be no exceptions.
1.3.3   Any run which exceeds 101.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be shown to the satisfaction of the Noise Committee Chair or his designee that the vehicle expects to be under the 98.0 dBA limit. A critical view shall be taken of all modifications, i.e. modifications should reasonably expect sound levels in the 94 dBA range.  An exception for valid mechanical problems may be considered.
1.3.4    Upon completion of any run resulting in a reading in excess of 98.0 dBA, and prior to any following runs, the driver shall be notified of the offense.

1.3.5    On the first violation the driver shall be required to immediately make an attempt to bring the vehicle within compliance. Physical changes to the vehicle that result in a drop in the noise output of the vehicle are the only accepted means of compliance.
1.3.6    On the second violation of a single day’s event the driver shall be given one final chance to bring the vehicle within compliance.
1.3.7    On the third violation of a single day’s event the vehicle shall be disqualified from any subsequent competition, which shall include any additional drivers. This disqualification shall extend until the driver or owner can prove to the satisfaction of the Noise Committee Chair or his designee that the vehicle conforms to the 98.0 dBA limit.
1.4    Unsportsmanlike Conduct
1.4.1    Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the level shall be considered unsportsmanlike conduct and such is subject to immediate disqualification.  Permanently affixed tips which divert to the side are not subject to this rule.  Diverting sound up or down is not subject to this rule.  The intent is to prevent movable tips with the intent of defeating sound measurement.
1.4.2    Any attempt to reduce sound by lifting the throttle when passing the sound meter shall be considered unsportsmanlike conduct and such is subject to immediate disqualification.  This shall be verified by having a driver pass the sound meter at a distance of 100 feet at full throttle.
1.5    Variable Conditions
1.5.1    The Noise Committee Chair with the approval of the Event Chair may change the dBA limit for the current event at any time.  The intent is to handle changing weather conditions where the wind may be blowing consistently towards or away from the mic resulting in db measurements that do not serve the purpose of the sound rule.
Proposed Rule:
 Lower the 95 db warnings to 93 db.  Lower the 98db “lose that run” limit to 96 db. Lower 101 db “instant disqualification” limit to 100 db. (Side note: All runs will be logged to the best of our ability.  A log will be kept and made available for viewing by all competitors).
Add a static sounds measurement/compliance component to the Annual Tech procedure.  If you want to be annually tech’d this is component that you must pass, just like lug nut thread engagement.  As with the current annual tech process, you can’t make changes without being re-inspected, and random spot checks are also part of the process.
Procedure:  Utilize the SAE J1492 test procedure. (In lieu of the SAE test procedure, the “half meter procedure” can be used.) Sound is measured at an angle of 45 degrees, 20 inches from the source at 8”off the ground. The engine speed shall be gradually increased from idle to ¾ of the engine speed at rated horsepower and held constant for 1 to 2 seconds. Then the throttle shall be rapidly released and the engine allowed to return to idle. Measure the sound level during this entire cycle.  The sound shall not exceed 95db. 
Add a static sound measurement/compliance component to the “event” Tech procedure.  
Procedure:  Utilize the SAE J1492 test procedure. (In lieu of the SAE test procedure, the “half meter procedure” can be used.) Sound is measured at an angle of 45 degrees, 20 inches from the source at 8”off the ground. The engine speed shall be gradually increased from idle to ¾ of the engine speed at rated horsepower and held constant for 1 to 2 seconds. Then the throttle shall be rapidly released and the engine allowed to return to idle. Measure the sound level during this entire cycle.  The sound shall not exceed 95db. 
Section 1 and 2 passed. Unanimously in favor.  Section 3 fails and will be removed.  There will be no static measurement.

Proposal #11

Proposal: Create a new PAX class where all runs count.

Logistics:  Keep the current 3 run PAX class and add a new PAX class where all runs count.  Author says you can call it what you want and put it where you want.

Rationale: There seems to be some interest to have only 3 runs count so by keeping the existing PAX class, those folks still have a place to compete.  There is also a group of PAX class drivers that want all of their runs to count so this new class would meet their needs.

Proposal Fails.  6 votes in favor.  7 against. 

Proposal #13 

Proposal: Eliminate 19. Intermediate Street Tire Class

Rationale:  IST/ISTL was created when stock classes were on R compound tires.  There was a large leap/commitment from Novice to Stock classes requiring extra wheels and tires, etc.  IST/ISTL was a way for folks to leave novice yet continue to run on street tires.  Now the “stock” classes all use street tires.  There was only one driver in IST and one in ISTL that competed in enough events to be eligible for a season trophy.

Proposal Fails.  14 negative – 6 positive.

Proposal #14

Retain the STC Class for 2015 for the NWR just as it was for 2014.  Along with that it would run in NS4 Run Group using the same PAX index; .824.  For reference STF and STR will stay with the same PAX and STS will move down .001.

Rationale: It is uncertain the status of the STC Class with the National Office so those competitors who run in STC are in a bit of limbo land.  Is seems that STC will be rolled into STS, but that’s just a guess.  As we have several STC drivers in the NW Region along with several visitors from Oregon, Eastern Washington and Canada it’s unclear what their options will be.  FYI.  The STC Class was the 10th largest Car Class at Nationals for 2014. 

Discussion:  It was suggested that the author add a full list of the cars that are eligible for STC. 

Proposal Passes.  9 in favor. 6 against.