SOLO II Committee Meeting Minutes 1/10/2012
 
Members In Attendance— Gretchen Everett, Ron Bauer, Glenn Austin, Karen Babb, TJ McGeary, Fast Mike, Peo Orvendal, Charles Aggenbach, Aaron Pailthorp, Enrique Garcia, Dick Willy, Joel Ferguson, Kevin Dietz, Mike Leuty, Doug & Tasha Mikko, Geoff Clark, Karl & Amy Coleman, Dieter Beldi, Mark McCooey, Keith Brown, Val Korry, Mike Miller, Jodi Fordahl.  
  
Meeting Minutes-  Minutes were approved as written. 
 
NWR Board Report (Dick/Jodi) - Karen Babb was in attendance, but it was a holiday, so there weren't many people in attendance.  Discussed the banquet coming up, the cost of renting tracks, and sending the RE to the banquet, but they did not have a quorum present to vote.  They are looking for door prizes for the banquet. They are asking that Solo donate a NT entry, or a couple regional entries.
 
NORPAC Report (Keith) - Further discusion on exactly what the Divsional Stewards responsibility will be.  Alot of conversation about pricing and the cost of events, and the additional revenue that was created by weekend memberships and/or the lack their of based on lower participation levels.
National office will not be changing anything, so the weekend membership will stay in place as is currently being charged. They have been tasked with investigating a new insurance broker because they are currently paying far too much money.  
 
WWWSCC Report (Keith) -   They have Slush events coming up starting March 18th.  The date for slush #2 is still tentative due to the original scheduling conflict. 
 
Drift Report – Russell was not in attendance.
 
Treasurer Report (Keith/Kristi) – Kristi sent out the monthly report. 
 
NEW BUSINESS
 
Region Banquet Donation - The NW region banquet is coming up on January 21st at the Emerald Queen Casino. They typically do a silent auction to raise funds to help offset costs.  They have requested that Solo make a donation of an NT entry, or perhaps a regional event entry. A motion was made that we donate one free entry to our Packwood National Tour.  Motion carried. 
 
Schedule for 2012 - Schedule has been published you can find it online at www.nwr-scca.org
 
Specialty Chiefs and Event Chairs - We have not done any research to determine who may continue on as a specialty chief for 2012. We also do not have any Event Chairs.
 
Solo Director - We are still looking for a volunteer to take over the position of Solo Director.  Glenn has volunteered to come back if his wife continues to get better.  Go Kelly!!  We will discuss the options again next month.
 
OLD BUSINESS
 
Coneheads - Our banquet will be held this weekend.  Pre registration is required.  Please make sure to get checks to Keith asap, or sign up online with Paypal.
 
Corvette High Performance -  Two different booths. One focused on the younger generation, and another focused on Soverign.  It is the second weekend in February 10 - 12.
 
Rules Proposal #1
 
Remove sections 20 and 21.
 
Current Rules
 
20.TIME ONLY AM AND PM “I” CLASSES
These classes are non-championship indexed classes.  Drivers may only choose these classes for their first runs of the day; i.e.,not for double-entry second runs.  The classes are not required to run in the same group. Entrants cars will display the letter “I” and the car’s index class designator (e.g., BSPI).
 
21. PM “second run of the day” CLASSES
These classes are non-championship,  non-indexed classes designed for people who are running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run in the same group. Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).
 
Rationale:  The classes are not being used, so we should just remove them. 
 
Discussion – A decision was made to change this to rule #1 since it also another rule proposal.  Several people in the group brought up the fact that this class may not have had full participation because it was not properly advertised in the beginning of the season.  The supps were not even 
published until October. 
 
Proposal has FAILED. 9 for. 13 against.
 
Rule Proposal #2
 
CURRENT RULES
 
19. TIME ONLY CLASS
A single Time Only class will be available in each half of the day.  The class is intended for instructional and testing purposes and to accommodate entrants who  do not desire to compete for series points.  Entrants must complete a regular work assignment before they run.  No awards accrue to Time Only entries.  Event results will include a class listing for Time Only, but many suppress the class from the Top Time and top PAX Time listings.  Time Only cars will display no class markings other than “TO”.
 
20.  TIME ONLY AM AND PM “I” CLASSES
These classes are non-championship, non-indexed classes designed for people who are running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run in the same group.  Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).
 
21. PM “second run of the day” CLASSES
These classes are non-championship, non-indexed classes designed for people whoa re running for the second time that day.  Drivers may only choose these classes for their double-entry second runs.  The classes are not required to run the same group.  Entrants cars will display the letter TBD and the car’s index class designator (e.g., BSPTBD).
 
REVISED RULES
 
19. NON-CHAMPIONSHIP CLASSES
 
A. TIME ONLY CLASS
A Time Only class will be available in each half of the day.  The class is intended for instructional and testing purposes and to accommodate entrants who  do not desire to compete for series points.  Entrants must complete a regular work assignment.  No awards accrue to Time Only entries.  Event results will include a class listing for Time Only, but may suppress the class from the Top Time and top PAX Time listings.  Time Only cars will display no class markings other than “TO”. This class shall be used for all Entrants running for the second time, see section 3 “Double Entries”.
 
B. INDEXED TIME ONLY
An Indexed Time Only class will be offered in each half of the day.  This class is intended for entrants who are NOT running for season points, but wish to have their results included in the Top Time and Top PAX Time listings.  Entrants may only choose this class for their first runs of the day; I.e., not for the double-entry second runs.  The classes are not required to run in the same group.  Entrants cars will display the letter “I” and the car’s index class designator (e.g., BSPI).
 
Rational: The previous wording was confusing and created an unnecessary class, “Second Run of Day” class.
 
Discussion:  Some suggested that these times should not even be included in the results because how is it legitimate to compare times of someone who has run 8 times versus someone who has only run 3 or 4 runs.  But it is important to remember that the Indexed Time Only class is ONLY for people who have run the course for the first time.
 
These rules (Section 19 A and B) have been APPROVED.  Vote was unnanoumous FOR.
 
Rule Proposal #3
 
CURRENT RULE
 
4.10 Conflict of Interest
No person may compete who has pre-run through all or any part of the course, in or on any wheeled vehicle, except a competitor with a physical disability that impairs his/her ability to walk may, with the approval of the Chief Steward, use a wheelchair or similar aid (which does not include a bicycle) traveling at normal walking speeds to accomplish the requirements of section 6.3.  All event officials, whether competing in the event or not, must use caution to avoid individual conflict of interest situations during the event.
 
Proposal is the additional new section (numbered as appropriate):
 
4.xx REGIONAL COURSE SETUP
During course setup the course designer, his designated course setup person, the Chief of Course, and/or the attending Solo Safety Steward are permitted, during setup, to pre-run any section and/or the entire course without being considered a conflict of interest.
 
Rationale: People who are designing and supervising regional course set-up are often learning course design and the idiosyncrasies of the various sites we run.  We should give our course designers and Solo Safety Stewards as much chance to succeed and present fun, safe courses as we can.  While it is true that a course designer or the aforementioned organizing positions may gain some competitive advantage by virtue of this service, it is more important that we have good courses than we have absolutely “level” competition.  Further precedent exists in the form of passenger ride along viewing of the course prior to competition.
 
Discussion: There was plenty of discussion regarding the fact that a safety steward must be present ANYTIME the course is being pre-run regardless of whether this is pointed out in this proposal or not.  This in turn led to a discussion regarding the fact that it would not be necessary for the Event Chair to be present.  There were also a few people who were extremely concerned that this rule could be taken advantage of by someone who is extremely competitive, a portion of the people present reminded these people that you have to have some faith in people. 
 
Proposal is APRROVED with the following list of adopted amendments.
 
Amendment #1 – addition of:  
Course sections run at approximate competition speeds must be done in a car that has passed annual tech, and all persons in the car must be wearing appropriate safety gear. - Carried
 
Amendment #2 – addition of:  
A solo Safety Steward and/or Event Chair or designee must be present for pre-running. - Denied.
 
Amendment #2b – change #2 to read as follows – A solo Safety Steward must be present for pre-running.  This strikes out the and/or Event Chair or designee.  - Carried.
 
Amendment #3 – addition of: 
Course sections should be pre-driven in sections at approximate competition speeds, exiting each section before continuing, rather than the entire course. - 12 for 8 against. Carried.
 
Amendment #4 – addition of:
The use of Time Only event entrants for pre-running, in lieu of a driver who is competing for points, is strongly encouraged, but not required. - Carried.
 
Amendment #5 – addition of:
Abuse of this allowance, such as driving in a manner to attempt to gain competitive advantage, will be grounds for protest. - Carried.
 
Rules Proposal #4
 
CURRENT RULE
 
11. WORK REQUIREMENT
Competitors must complete a work assignment to qualify for event awards and Regional Series points.  Failure to complete a work assignment may result in restriction from future events at the discretion of the Event Chair or Solo Safety Steward.
 
REVISED RULE
 
11. WORK REQUIREMENT
Entrants must complete a work assignment as part of their participation in the event.  Failure to complete a work assignment may result in revoking event awards and/or Regional Series Points, and may also result in restriction from future events at the discretion of the Event Chair or Solo Chair.
 
Rationale: The existing wording implies that entrants running for points do not have to work.
 
Proposal APPROVED.  Unanomous for.
 
Rules Proposal #5
 
CURRENT RULE
 
30. Course Deviations
If a car deviates from the course so that all four wheels are off the paved surface  that driver will receive a DSQ from the event and will no longer be allowed to run that day. DSQ is defined as a disqualification, no further driving participation is allowed for the day.  All previous runs times will remain and be used for final scoring.  Final decision to apply a disqualification may be over-ridden with complete agreement of both Event Chair and Safety Steward.
 
PROPOSED RULE
 
If a car deviates from the course so that all four wheels are off the paved surface, that driver will receive a DSQ from the event.  DSQ from the event results in no further driving participation for the day, all previous run times will remain and be used for final scoring, and the driver must complete his or her work assignment.
 
Rationale:
 
1.   A safety standard rule that is applied based on a judgment call after the incident occurs is not a strong deterrent.
2.  This rule is designed and intended to discourage drivers from taking risks that could result in four wheels off.  By including the last sentence, the rule is effectively weakened, with the result that we will have more four-wheel off incidents, resulting in possible injuries or damage. 
3.  The outcome of the four-wheels-off over rides can be inconsistent.  Each event has a different chair and possibly different safety stewards, who will respond to similar incidents with conflicting decisions. At event #8 in this last season (2011) the course design resulted in a number of vehicles ending up in the grass.  I don not know how the rule was applied, but hope it was consistent for everyone. Did we have more incidents at event #8 because the rule was perceived to be applied leniently?  The problem arises when we have another event (after 2011 #8) where the course design again results in a number of off-pavement incidents, and the Event Chair and Safety Steward at the second event make different decisions for occurrences very similar to those in #8.  Is this fair?  If , as a driver, I have a four-wheels-off excused at one event, will I be discouraged from pushing harder at another event to by a possible penalty?  This approach weakens the impact of the rule.
4.  Discretionary rules like this discourage me from being an event chair - I do not want to ruin someone’s season-either the person who goes off or the person who is beaten by the person who goes off and has their penalty excluded.
5.  The writer of this rules proposal does not know how he would distinguish between two incidents and deem one as unsafe, requiring the penalty, and on as safe enough not to require the penalty.
6.  When this rule was proposed last year, it was presented as a way to deal with situation in which a driver would deliberately put four wheels in the grass for a good and safe reason.  For example, after a competitor comes to a complete stop with only two or three wheels off, the driver might slowly drive forward, putting all four wheels in the grass as they return safely to the paved surface.  It was not intended to allow four-wheels-off as a result of a loss of control during a competitive run.  If this “after stopping and then proceeding safely” is something we want to allow, the rule needs to be revised to make that clear.
 
Advantages of this rule change -
1. Non-discretionary - No judgment - the rule applies to all situations, and the event chair or others will not be called upon to apply any judgment to interpreting them.
2. The revised rule is easy to apply at the event - the outcome is clear and immediate.
3.  Consistency - the same outcome for all.  As a rule, and in the opinion of the write of this rules proposal, rules that are discretionary should not be in the rulebook.  All they do is create hard feelings when they are applied and especially when they are applied inconsistently.
4.  If four wheels off is a serious situation, this rule will most strongly discourage such incidents.  The chance of a reprieve from the penalty weakens the discouragement.  As the discretion is applied leniently, the strength of the rule continues to weaken.
 
Discussion – Joel changed the rule based on feedback from the last meeting and is now proposing that the car that goes off course will lose that run without question, but still has the opportunity to appeal to the Safety Steward and Event Chief to be reinstated in the event. 
 
Proposal APPROVED.  Unanomously for.
 
Rules Proposal #6
 
Modifications to sound rules
 
Current Rules:
 
1.1.3  All cars passing through the measurement site shall be monitored.  Only those cars which register above the approved limit shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class and number. As the vehicle passes, the highest reading shall be noted. Sound reading shall be recorded for cars exceeding 93.0 dBA.  Under adverse conditions, i.e. rain, the recorded readings may be only for cars exceeding 95.0 dBA.
 
1.3.3 Any run which exceeds 107.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be proven to the satisfaction of the Noise Committee Chair or his designee that the vehicle conforms to the 100.0 dBA limit. An exception for valid mechanical problems may be considered.
 
1.4 Unsportsmanlike Conduct
 
1.4.1 Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the level shall be considered unsportsmanlike conduct and such is subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule.  Diverting sound up or down is not subject to this rule.  The intent is to prevent movable tips with the intent of defeating sound measurement.
 
Proposed Rules
 
1.1.3  
All cars passing through the measurement site shall be monitored. Only those cars which register above the approved limit shall be recorded on the noise monitoring log sheet. The recorded information shall include car, class and number. As the vehicle passes, the highest reading shall be noted. Sound reading shall be recorded for cars exceeding 97.0 dBA.  
 
1.3.3   Any run which exceeds 103.0 dBA shall result in immediate disqualification of the vehicle from any subsequent run, which may include any additional drivers. This disqualification shall extend until the vehicle can be shown to the satisfaction of the Noise Committee Chair or his designee that the vehicle expects to be under the 100.0 dBA limit. A critical view shall be taken of all modifications, i.e. modifications should reasonably expect sound levels in the 97 dBA range.  An exception for valid mechanical problems may be considered. 
 
1.4  Unsportsmanlike Conduct
 
1.4.1  Any attempt to simply divert sound by directing the exhaust away from the meter without reducing the level shall be considered unsportsmanlike conduct and such is subject to immediate disqualification. Permanently affixed tips which divert to the side are not subject to this rule.  Diverting sound up or down is not subject to this rule.  The intent is to prevent movable tips with the intent of defeating sound measurement.
 
1.4.2  Any attempt to reduce sound by lifting the throttle when passing the sound meter shall be considered unsportsmanlike conduct and such is subject  to immediate disqualification.  This shall be verified by having a driver pass the sound meter at a distance of 100 feet at full throttle.   
 
Rationale:
 
1.1.3  Cars that are consistently under 97.0 don't jump up over 100, so the overhead of recording and reporting those people is not worth the time. 
 
1.3.3  107 dBA is too loud at the top end.  We need to stop people who are over 100 sooner. 
 
1.4.2  Intentionally lifting for the sole purpose of defeating the sound rules seems unsportsmanlike to me.  The writer of this proposal realizes that this becomes subjective, but he would expect this to be discussed among the chair, sound chief, and other organizers before disqualifying someone.   
 
Discussion:  Aaron feels that Jerry's rule is very important and the people in Packwood are going to come to us at some point in the future and tell us that we are too loud.  He thinks that 103 dba is too high for the high limit that makes someone immediately disqualified with no option for making alterations to decrease the sound. .  Keith feels that using 101 is way too close of a margin to 100 that is listed in our current rules.  The original number was 107, which was changed to 103.  This is the number that Aaron now wants to see  decreased 101.
 
Amendment did not carry.  The numbers will stay as originally proposed by Jerry Lamb. That proposal was APPROVED. 
 
Rules Proposal #7
 
Current Rule
 
15. SCCA CLASSES
Cars will be classed according to the current SCCA Solo Rules (SIIR). To provide better competition for lightly-subscribed classes, certain classes are grouped together based on class similarity and SIIR Appendix B (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Non-Stock 4 (NS4/NS4L):  ST, STS, STR

Proposed Rule
 
15. SCCA CLASSES
Cars will be classed according to the current SCCA Solo Rules (SIIR). To provide better competition for lightly-subscribed classes, certain classes are grouped together based on class similarity and SIIR Appendix B (Bumping Order) to form the following Regional classes (each having an Open and a Ladies class):

Non-Stock 4 (NS4/NS4L):  STC, STS, STF, STR

Rationale: Modifying classes to match National classes.
 
Proposal APPROVED.
 
Rules Proposal #8
 
CURRENT RULE
 
22. AWARDS
Trophies will be awarded at all events according to participation levels as follows: one trophy for every three competitors in a class, rounded to the next whole number. For example, for seven entrants, three trophies will be awarded. A competitor must participate in at least five (5) events in a class to be eligible for a year-end award in that class. The number of events counted toward year-end awards is determined by the following formula: (no. of events)/2 + 2, rounded to the next whole number. Thus, the best 6 events are counted for an 8-event series, 7 for a 9-event series, and 7 for a 10-event series. There are no year-end awards for Novice classes. In addition to year-end class awards, a Worker of the Year and Novice Driver of the Year will be selected.
 
PROPOSED RULE
 
22. AWARDS
Trophies will be awarded at all events according to participation levels as follows: one trophy for every three competitors in a class, rounded to the next whole number. For example, for seven competitors, three trophies will be awarded. To be eligible for a year-end award in a class, a competitor must have competed in the required number of events in the class.  The required number of events is determined by the following formula: (no. of events)/2 + 2, rounded to the next whole number. Thus, the best 6 events are counted for an 8-event series, 7 for a 9-event series, and 7 for a 10-event series. There are no year-end awards for Novice classes. In addition to year-end class awards, a Worker of the Year and Novice Driver of the Year will be selected.
 
Rationale: The rule revision proposes that a competitor must compete in the minimum number of points-scoring events to earn a year-end championship award. Currently the minimum number of events is defined as 5. Our season typically includes 8 events, minus 2 drops = 6 events. This revision proposes that the formula used to calculate the minimum number of points-scoring events should also be the formula used for establishing year-end award eligibility; I believe it is a matter of fairness and equity. For reference, 2010 and 2011 would have seen a reduction of 5 trophies, including two 1st place trophies.
 
The revised rule is written to include definitions for “eligible championship contender” and “minimum number of events.”
 
Trophies will be awarded at all events according to  participation levels as follows: one trophy for every three competitors’ in a class. 
 
Proposal APPROVED.
 
Rules Proposal #9
 
3-run rule reversed so that ALL runs count for ALL classes.
 
Current Rule
 
Only the first three runs count during competition runs, the fourth or fifth run if available, is a time only run and the time will not be scored.  This applies to PAX classes only.
 
Have all four runs count for every class (back to the old rule).
 
Rationale: The intended original reason for rule was “make our region better” (As stated by proponents of the 3 run rule) in my opinion  this doesn't work and frankly now just limits the competition in PAX classes.  This change will help the single driver and the first driver compete against two driver teams.  With only three runs scored the single driver and the first driver are a large disadvantage with only two warm tire runs now available.  As the friendly region this rule change gives back all our NWR PAX competitors a better chance to compete with similar car conditions, thereby increasing the competition level in PAX. We could also then go back to running grid like we used to before the three run rules.  Re-runs would then be done agt the end.  This would also make grid easier to run and will allow us to grid nose to tail (current rule creates larger required grid areas).  Since all runs would count the delay between re-runs can only be, at the longest, the amount of cards in grid.  Which is why we ran re-run cars at the end for years after switching to the new software.  The time delay is negligible, if all runs count.
 
Discussion -  Some felt the proposal was very confusing since it really should be split into two rules (one grid/one runs). Some felt that the rule we have right now covers the best of both worlds and allows those seeking the opportunity to only score three runs OR those wanting to score all four runs, a chance to compete.  If a competitor wants to have all four runs scored, they can move to one of the appropriate classes.
 
Proposal has FAILED.
 
Rules Proposal #10
 
Remove rule #34 from the NWR-SCCA Solo supplemental rules.
 
Current Rule
 
34. ALLOWANCE FOR BODY KITS
Addition of spoilers, splitters, body kits, rear wings and nonfunctional scoops/vents is allowed. The intent of this allowance is to accommodate commonly available appearance kits, and replicas thereof, which have no significant aerodynamic function at Solo speeds. Body kits are limited to bumper covers (including modified OE bumper covers), valances, side skirts, and fender flares. Standard parts may not be removed except for the substitution of spoilers, rear wings, bumper covers and valances. Rear wings must attach only aft of the rear wheel centerline.
 
The allowances regarding wings and spoilers only allow swapping like for like if the original device was not an OE option as configured by the factory, i.e. a spoiler for a spoiler or a wing for a wing. If a vehicle is available without a wing or spoiler from the manufacturer then either can be installed. Surface area of all splitters, spoilers and rear wing (see 12.9) shall not exceed 5 square feet in sum total. Substitution of rear spoilers or wings must retain any original third brake light functionality unless otherwise equipped. No underbody panels may be added or substituted. The drilling of holes for the purpose of mounting these pieces is permitted.
 
Rationale:  This rule was lifted word for word from the 2010 National SCCA rule book.
 
The rule was originally created to make room for the anticipated fast-n-furious body kit crowd, but these folks never show up. We ended up with competitors taking advantage of the allowances to gain a performance advantage.  For the 2011 season SCCA did away with this allowance.
 
By a narrow margin of victory at the last NWR-SCCA rules meeting it was decided that even thought the National SCCA did away with this rule, the NWR-SCCA should keep it in effect.
 
It is a slippery slope to have our car class preparation rules deviate from the national rule set and we should bring this rule back in alignment with the national rules which are vetted by the STAC, the SEG, and ultimately the Board of Directors.
 
Proposal was approved. 12 For 9 Against.
 
Meeting adjourned at 8:13 pm.
 
GOO