SOLO II Committee Meeting Minutes 1/12/10

Members in Attendance – Gretchen Everett,  Keith Brown, Val Korry, Aaron Pailthorp, Tasha Mikko, Jackie Kmetz, Mike & Carol Leuty, Russell O’Connell, Charles Aggenbach, Glenn Austin and Ron & Alyson Bauer.

                  
Minutes Review – Minutes were approved as written.


Drift Report (Russell O’Connell) – Russell is preparing to give his presentation at the National convention later this month. This will be the first time that Drift has received this type of attention on a National level.  His seminar is being presented right after the open forum discussion, so he is hoping for good attendance numbers.  He is still working with Bob Forsberg to finish the process of getting Ed & Mattia licensed as safety stewards.  Since BMP has nixed the possibility of holding Drifting events at the top end of BMP (during regularly scheduled Solo events), all events will now be held on weekdays at BMP, or at Shelton.  He is organizing a Novice School and is working on a total of four events for the season.  He is currently looking for a Chief of Waivers.

NWR Board – (Jackie Kmetz) No one was in attendance to report.

 

NWR Convention/Awards banquet – There were not many in attendance.  Keith did a presentation on How to hold a Divisional event for two people attending from the SRR.  Bob Forsberg held a continuing education forum for current safety stewards, and Jackie and Dick moderated the open forum discussion.  There were 35-40 people in attendance at the Awards Banquet.  A big congratulation goes out to Keith & Kristi Brown, this year’s recipients of the Mary Pang Unsung Hero award.


Treasurer’s Report (Kristi Brown) – Detailed report was passed around for review. Go Kristi!! Kristi, Dick and Jackie are still working on getting all of our final financial information.  A small group will be approaching/broaching this subject with the upper management of our region. Legal procedures may come up in this discussion.


WWSCC Report (Keith Brown) – Not a whole lot happening other than the rules proposals.   Proposals were presented and voted on.  All were approved for the 2010 season, except the re-classing suggestion for the Cayman.  The new treasurer Mike Roarvic will be using the Chuckanut Paypal account to collect Coneheads payments since the WW account has been closed.  All three Slush events will be held at Sanderson Field in Shelton. Event #1 (TS) is 2/7, Event #2 (ACE) is 2/21 and Event #3 (UW) is 3/7.

 
OLD BUSINESS

 

SCCA National Convention –  Will be held January 28 – 30 in Las Vegas. Keith, Russell and Jackie will be attending from the Solo group.  IF there are any breakout sessions people are interested in, please contact Jackie directly and they will make every effort to attend that session and report back. 

 

Coneheads banquet – Registration is currently online.  Attendance is currently light with about 45 people. There have been requests that people be allowed to just show up at the restaurant for the awards portion of the event.  That is not an option. This is a banquet and dinner is a requirement for attendance.  The restaurant has good food that is reasonably priced. We hope to see everyone there.

NEW BUSINESS

 

2010 Specialty Chiefs – Anyone interested in taking over one of the open positions should contact Jackie directly.

 

Equipment – Kimm and Shane Jensen

Workers – Keith and Kristi Brown

Registration – Non-stock: Tasha Mikko

                     Stock: Position available

Course Design: Chris Kmetz

Tech – Non-stock: Position available

           Stock: Position available

Waivers – Joel Ferguson

Timing – Non-stock: Drew & Kim Hanft

             Stock: Ron Bauer

Scoring: Jodi Fordahl

Grid – Non-stock: Carol Leuty may be interested, but Karl Coleman will hold the first right of refusal.

         Stock: Position available.

Novice – Position available

Trophies – Jackie has not confirmed if Amy Coleman is interested in repeating or not.

Insurance & SS – Gretchen Everett

Drift – Russell O’Connell

 

Tentative Regional Schedule - There are a couple of strange dates listed, so Jackie will be confirming all dates.

 

3/27                 Novice School                           BMP

3/28                 Event #1                                  BMP

5/1                   Pro Solo/Practice TBD               Packwood

5/2                   Event #2                                  Packwood

5/31                 Event #3                                  BMP

6/26                 Pro Solo/Practice TBD               Packwood

6/27                 Event #4                                  Packwood

7/5                   Event #5                                  BMP

7/17                 Pro Solo/Practice TBD               Packwood

7/18                 Event #6                                  Packwood

7/31-8/1           National Pro Solo                      Packwood

8/3 – 8/5          Evolution Driving School            Packwood

8/7-8/8            National Tour                            Packwood

9/25                 Practice TBD                            Packwood

9/26                 Event #7                                  Packwood

10/17               Event #8                                  BMP


Voting Methods – According to region bylaws, all voting must take place in person with at least seven people in attendance to reach a quorum. Vote only passes with majority.

 

Rules Meeting Date – Jackie proposed that we change the schedule for our rules presentations and then final voting.  She would like to see the month of October used for the public announcement of all rules, with the final voting taking place in November. It was suggested that October is a little early as National rules/updates may not be published at this point. A suggestion was made that instead we move the final voting meeting to the month of January.  This may give people more opportunity to attend since the month of December is typically very busy for many people.  It was also suggested that we keep the announcement of all rules happening in the month of November.  It was suggested that we try to develop a steering committee that could help determine the direction our club goes in this forum.  Several people in attendance were extremely against this idea, and the idea/discussion was tabled. A vote was taken and passed.  ALL new rules must be presented at the November Committee Meeting.  During the month of December rules may be discussed, but NO new rules may be submitted. Final voting on any proposals will take place at the January Committee.

 

Operations Manual – Jackie is currently working on a creating an operations manual that will give a full job description of all key positions. This includes Specialty Chiefs, Event Chairs, and NT/Pro Solo Chairs.  She is looking for feedback from anyone that has held one of these positions in the past.

 

Course Designer School/Seminar – Jackie would like to see this happen in 2010.  This type of course could help local, less experienced competitors who are interested in learning more about designing a course. It would could help people learn the basic theory behind designing a course, covering all of the rules and things that are required for an approved course design.

It seems there are tentatively several people who have the desire to design a course, but not necessarily the confidence to move forward with it.  This is a course that would be open to anyone.

 

2010 Rulebooks – There is a change on a National level for rulebooks. It is no longer necessary to have possession of a current rulebook to participate in National Tours/Pro Solos or Nationals.  A question was raised as to how this would now apply to our local Annual tech requirements.  A motion was made and approved that you will no longer be required to have a rulebook for regional events.  The Chief of Tech will be responsible for keeping a list of all those passed for annual tech.  Between this list and the car stickers, we shouldn’t have a problem. 

 

Evolution Schools – In 2009, the owner of the Evolution Schools changed how they do billing and registration for holding these schools.  They are now billing a flat fee per school and passing along the credit card processing fees.  Our region has lost money because of this.  Keith wanted to discuss and present the possibility of another driving school option (Solo Pro) that could be brought into our region.  After much discussion, it was decided that Keith will go back to Evolution and discuss more reasonable fee structures and cleaner accounting practices.  We don’t necessarily want to change brands, but should not be paying for things such as credit card processing fees.  Several people in attendance understood that this was not even a legal practice.

 

New Secretary Laptop – The current laptop crashed during an SP3 upload.  Several people have attempted to fix this problem and have not had luck in recovering.  Gretchen will keep looking into options to get this repaired, but presented the idea of purchasing a new laptop instead.  There are some very good deals available out there that could potentially be less expensive than paying to have the old one repaired.  The laptop is also starting to show wear & tear with sticking keys and monitor cable problems.  She will do some research and bring some proposals to the meeting next month.

 

GOO

 

Carol brought up the fact that a decision was made at the SSS continuing education course at the convention that the insurance certificate for every event should now be posted in two spots during each event. One copy will go in the current spot above the front window of the Solo bus.  A second copy must now be posted at the registration table. 

 

Divisional Schedule – SRR 1st weekend in June.  SFR/Sacramento possibly holding an event at Mather.  There will not be an event in Helena in 2010.

 

Meeting adjourned at 9:23