SCCA CHIEF OF REGISTRATION CHECKLIST

DONE

TASK

DONE BY

 

PRE EVENT

 
  RECRUIT AND ARRANGE 4 VOLUNTEERS PER SHIFT FOR CREWS::
AM 7:00-8:00 PM 11:30-12:30

AM: 1_______________ 2________________ 3________________ 4________________

PM: 1_______________ 2________________ 3________________ 4________________

 
  OBTAIN EQUIPMENT & SUPPLIES:
NOTE: equals "on site"  in trailer !  **is in Registration box kept by you!
 
  Registration/Time Cards -  need to be pre-printed  
  ** Waivers/Wristbands (contact treasurer for more of either as needed)
IMPORTANT: You are responsible for completing the top and bottom of waiver forms indicating "location & date of event" and as witness to the signatures. Waiver patrol should fill out the ones they use. Any ones missed are your responsibility.
 
  Clipboards/**Pens  
  Table & Chair (or registration vehicle)  
  ** Notebook with permanent number list
Print from website PRIOR to first event, update manually at each event. Re-print as needed)  Novices will NOT keep their numbers, we will begin fresh at each event.
 
  Money ($200 in change.)  
  Dash plaques (provided by sponsor-Jodi Fordahl. Usually brought day of the event)  
  Get small course maps from Course Designer  
  Have rule books available for purchase along with free patches for new members (must have coupon) All of this is available to be ordered from the treasurer as needed).  
  Get Supplementals and other forms from files kept in trailer. Notify treasurer if you need more forms.  
 

AT THE EVENT

 
  SET UP REGISTRATION WITH ABOVE EQUIPMENT
(In your vehicle or at table (your preference) in some central, visible location)
 
  SMILE AND...
Have entrant sign waiver & wear wrist band (in the morning, as in the afternoon there should be a waiver patrol worker at the site entrance).

NOTE: Minors (under 18) require minor waiver, signed by parent/guardian. Minor participant needs new form each time; others are filed and are good for a year.

Check Drivers License & SCCA Card
Verify timing card has been completely filled out, including worker slip
Double check car numbers if NOT pre-registered.
Assign Permanent Number (if they don't have one)
Collect money, stamp timing card as paid and sign payment stamp.

GIVE ENTRANT...
Permanent Number (if they don‘t have one)
Registration/time card Dash Plaque Course Map

INSTRUCT ENTRANT TO MOVE TO WORKER ASSIGNMENT PERSON

 
 

POST EVENT

 
  All money goes to region Treasurer  
  All Supplies and Equipment returned neatly to place of origin.  
  SIGN WAIVER FORMS AND FILE IN ACCORDION FOLDER KEPT BY YOU! (Waiver forms are kept for 6 years and are subject to audit)