event chair check list

Ö DONE	TASK	DONE BY
	PRE EVENT
	CONFIRM OR OBTAIN INSURANCE & SANCTION FROM SCCA NAT’L OFFICE and send copy of Insurance certificate & Hold Harmless to Boeing when applicable. Contact Gretchen Everett (Gever18022@aol.com - 425-277-6044) to confirm.
	Confirm with the following Chiefs of Specialty that their areas are covered:
	COURSE DESIGNER David Lewis vetters@techline.com
	CHIEF OF REGISTRATION Jason Spore bussales@ekconline.com Dick Willy rdwmcw@comcast.net
	CHIEF OF TECH Abe Douglass - thejunkman2@comcast.net
	CHIEF OF WORKERS Keith and Kristi Brown - kb_solo2@yahoo.com or 206-824-6826
	CHIEF OF GRID Trever McDermott - trever_mcdermott@hotmail.com or (W) 425-454-2850 Glen Hernandez - mehurricane@hotmail.com
	CHIEF OF SCORING Jodi Fordahl - jodifordahl@gcrtires.com or jodi@fordahlmotorsports.com or (H) 360-479-0248)
	CHIEF OF TIMING Glenn Austin glenn@austin-home.com Enrique Garcia qgarcia@earthlink.net
	CHIEF OF WAIVERS Erika Cowan eclcowan@comcast.net Joe Flores Joe.Pax@gmail.com
	CHIEF OF EQUIPMENT Brian Norton r.b.norton@comcast.net
	CHIEF OF TROPHIES Amy Olson a.e.olson@comcast.net
	SAFETY STEWARDS (2) Gretchen Everett - Gever18022@aol.com
	CHIEF OF TEAR DOWN (You pick)
	NOVICE CHAIR Jackie McInnes jackie_mcinnes@hotmail.com
	REPORTER FOR NWSCN ARTICLE The event Chair finds a reporter. Articles are submitted to Kurt Batdorf kurtbatdorf@earthlink.net. "We'd like to see an event article in NWSCN for every autocross we hold. This is very important."
	ARRANGE FOR BUS DRIVER! The Solo bus needs to be driven by an approved driver. Contact: Gretchen Everett - Gever18022@aol.com

	ARRANGE FOR SANI-CANS (Need one to be handicapped accessible) * NOTE: at BMP, Sani-cans are already on site and included in our rental." Goebel Port-a-potties (360 736-2167 LeMay Trash (360) 736-4769
	ARRANGE FOR SUPPLIES: * AA batteries for radios * Generator Gas * Toilet Paper * Trash Bags Be sure to keep the receipts and turn them into the event chair for reimbursement.
	GENERATE EVENT INSTRUCTION SHEETS (Have them at registration table)
	ARRANGE FOR CONCESSION/FOOD (optional - Bremerton: Killer Bee's INC. specializing in "BAR BEE QUE" - Ken Barron - 360-551-2695)
	DASH PLAQUES/Vinyl Trophy Cones and Base Decals These are located in the solo bus. Contact *Reuters of Victory Awards (425-883-7907)* if more supplies are needed.
	ARRANGE A POST-EVENT GATHERING SPOT For some places, call up to a week before so they can schedule people to work. For others, call the afternoon of the event to let them know when to expect us.
	AT THE EVENT
	DON’T FORGET YOUR CHECKLISTS !! DELEGATE!
	SETUP KEY LOCATION SIGN BOARDS (i.e., Tech, Reg, Grid)!
	DRIVER’S MEETING Ö ITEMS TO BE COVERED (see briefing sheet): Ö Mention Series Sponsor and Novice Program Sponsor Ö Safety Stewards Ö No Alcohol/Drugs Ö Viewing areas Ö Introduce all Chiefs Ö Speed Limit Ö Timing Vehicle Off Limits Ö Respect Property Ö No children/pets in Grid Ö No wheeled vehicles in grid except for cars Ö Everyone on "site" signs waiver (Define site boundary) Ö Review Course Worker instructions
	DELEGATE OR AUDIT SCORESHEETS/TIME CARDS (which includes indexed class calculations) AFTER EACH HEAT in preparation for trophy presentation. Assign someone, or do this yourself.
	CONDUCT TROPHY PRESENTATION AM: 15 minutes after morning run groups are completed (approx 12:45) *PM: At conclusion of event and always* prior to any fun runs!**
	Event should be COMPLETE (including cleanup) by 5:00.
	POST EVENT
	FOLLOW UP WITH EACH CHIEF RE: POST-EVENT DUTIES
	ALL TIME CARDS GO TO RESULTS SOURCE (currently Jodi Fordahl at jodi@fordahlmotorsports.com)
	MAKE DECISION & INFORM ALL OF POST EVENT SOCIAL FUNCTION